Sales Administrator

AppleOne Employment Services; Roseville (CA); On-site; USD 28,000 - 36,000; Full time

Job summary

AppleOne Employment Services is seeking a detail-oriented Sales Administrator in Roseville, CA. This role supports administrative and sales operations, handling invoicing, documentation, and customer records across a collaborative team.

You will process invoices, review sales documentation, and maintain workflow with multiple stakeholders to ensure accurate, timely funding and leasing activities. A background in leasing, sales support, or related office roles is ideal.

Qualifications

• 3 to 5 years of administrative support or sales support experience.
• Experience with invoicing, documentation review, and order processing.
• Ability to coordinate with sales, customers, leasing partners, and logistics.
• Detail-oriented with strong documentation accuracy and follow-up.
• Experience using business systems, document management tools, or CRMs.

Responsibilities

• Process invoices for equipment orders, cash sales, leases, exchanges, loaners, and rentals accurately and on time.
• Review incoming sales documentation for completeness and signatures, payment structures, equipment details, and credit approval requirements.
• Maintain sales order workflow through Docuware, including credit application entry, document uploads, and lease funding packages.
• Coordinate with sales personnel, customers, leasing companies, and logistics teams to resolve funding, buyout, upgrade, return, and authorization issues.
• Prepare lease documents, Schedule A forms, addendums, funding worksheets, daily sales reports, and sales commission tracking.
• Use internal databases and business systems to manage documentation, reporting, and administrative workflow.

Skills

Administrative support

Sales support

Leasing documentation

Invoicing

CRM / document management

Multi-system experience

Tools

Docuware

Databases/CRM platforms

Job description

Job Summary

We are seeking a detail-oriented Sales Administrator, this role is well suited for an administrative support, sales operations, leasing support, or accounting support professional who enjoys keeping documentation, invoicing, reporting, and customer records accurate and organized.

The Sales Administrator will support a professional business services environment with strong visibility across sales, logistics, leasing partners, and customer-facing teams. This is a great opportunity for someone who values steady, meaningful work, supportive leadership, positive teamwork, and a collaborative culture where accuracy and follow-through are appreciated.

In this role, you will help keep sales and leasing processes moving smoothly by managing documentation, processing invoices, coordinating approvals, and supporting internal workflow. Candidates who are organized, dependable, and comfortable working with multiple systems and stakeholders will be well positioned for success.

Key Responsibilities

• Process invoices for equipment orders, cash sales, leases, exchanges, loaners, and rentals accurately and on time.
• Review incoming sales documentation for completeness, signatures, payment structures, equipment details, and credit approval requirements.
• Maintain sales order workflow through Docuware, including credit application entry, document uploads, and lease funding packages.
• Coordinate with sales personnel, customers, leasing companies, and logistics teams to resolve funding, buyout, upgrade, return, and authorization issues.
• Prepare lease documents, Schedule A forms, addendums, funding worksheets, daily sales reports, and sales commission tracking.
• Use internal databases and business systems to manage documentation, reporting, and administrative workflow.

Compensation and Benefits

• Compensation: $20.00 to $26.00 per hour.

Required Qualifications and Skills

• Support sales administration, leasing documentation, invoicing, and order processing workflows.
• Manage document review, credit application entry, lease packages, reporting, and internal system updates.
• Coordinate with sales, customers, leasing partners, logistics, and internal teams to resolve documentation and funding issues.
• Maintain accurate records, reports, approvals, and administrative follow-up for sales operations.
• 3 to 5 years of administrative support, sales support, accounting support, leasing support, or related business office experience.
• Strong attention to detail with the ability to review documents for accuracy, completeness, signatures, payment terms, and approval requirements.
• Comfortable working with invoices, sales orders, credit applications, lease paperwork, reports, and customer documentation.
• Experience using business systems, document management tools, databases, or CRM-style platforms.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and follow-up items.
• Professional communication skills and the ability to work effectively with internal teams, customers, vendors, and leasing partners.
• Reliable, collaborative, and process-oriented approach to administrative work.

Preferred Qualifications

• Experience with Docuware or similar document management systems.
• Prior experience supporting equipment sales, leasing, rentals, logistics, or business services operations.
• Familiarity with lease funding packages, Schedule A forms, addendums, buyouts, upgrades, exchanges, or return authorizations.
• Experience preparing sales reports, commission tracking, funding worksheets, or related operational reporting.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.