Administrative Assistant

AppleOne Employment Services; California (MO); On-site; USD 42,000 - 54,000; Full time

Job summary

AppleOne Employment Services in City of Industry, CA seeks a bilingual Chinese Administrative Assistant to coordinate international cargo paperwork and updates between Asia and the U.S. The role requires strong communication, record-keeping, and multi-tasking in a fast-paced wholesale trade environment.

The position focuses on documentation, client communication, shipment updates, and administrative follow-through, with long-term potential through a temp-to-hire path and exposure to

Qualifications

• 1–2 years of administrative, clerical, logistics, or import-export office experience preferred.
• Strong written and verbal communication, with ability to read/write Chinese.
• Detail-oriented with ability to manage paperwork accurately.
• Proactive problem-solving and ability to handle multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate paperwork and administrative details related to international cargo shipments between Asia and the U.S.
• Communicate with overseas offices regarding shipment details, documentation, cargo status, and scheduling updates.
• Provide clients with timely updates regarding cargo status, delivery schedules, and related service information.
• Maintain accurate shipment records and office documentation.
• Use basic computer programs, including Excel and Word, to enter, update, and organize information.
• Support daily office operations with a proactive, detail-focused, and service-oriented approach.

Skills

Bilingual Chinese

Written and verbal communication

Attention to detail

Customer service

Tools

Microsoft Excel

Microsoft Word

Job description

Job Summary

We are seeking a bilingual Chinese Administrative Assistant for an opportunity in City of Industry, CA. This role supports international cargo coordination between Asia and the U.S., with a focus on documentation, client communication, shipment updates, and administrative follow-through.

This is a great opportunity for someone who is detail-oriented, organized, and interested in building experience within the wholesale trade, import-export, and logistics environment. The Administrative Assistant will work closely with internal teams, overseas offices, and clients to help ensure cargo information, paperwork, and delivery schedules are handled accurately and professionally.

Candidates who enjoy a fast-paced office setting, clear communication, teamwork, and problem-solving will do well in this role. This position offers long-term potential through a temp-to-hire path and the chance to develop valuable administrative and international trade support experience.

Key Responsibilities

• Coordinate paperwork and administrative details related to international cargo shipments between Asia and the U.S.
• Communicate with overseas offices regarding shipment details, documentation, cargo status, and scheduling updates.
• Provide clients with timely updates regarding cargo status, delivery schedules, and related service information.
• Maintain accurate records, files, email communications, and shipment-related documentation.
• Use basic computer programs, including Excel and Word, to enter, update, and organize information.
• Support daily office operations with a proactive, detail-focused, and service-oriented approach.

Required Qualifications and Skills

• Handle administrative paperwork for international cargo shipments.
• Communicate with clients regarding cargo status and delivery schedules.
• Coordinate email communication with overseas offices.
• Maintain accurate shipment records and office documentation.
• 1 to 2 years of administrative, clerical, logistics, import-export, or related office experience preferred.
• Strong attention to detail and ability to manage paperwork accurately.
• Good written and verbal communication skills.
• Proactive problem-solving mindset with the ability to follow up and resolve issues.
• Basic computer skills, including Microsoft Excel, Word, email, and general office software.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Professional, organized, dependable, and customer-service focused.
• Ability to read and write Chinese due to frequent email communication with overseas offices.

Required Qualifications and Skills

• Handle administrative paperwork for international cargo shipments.
• Communicate with clients regarding cargo status and delivery schedules.
• Coordinate email communication with overseas offices.
• Maintain accurate shipment records and office documentation.
• 1 to 2 years of administrative, clerical, logistics, import-export, or related office experience preferred.
• Strong attention to detail and ability to manage paperwork accurately.
• Good written and verbal communication skills.
• Proactive problem-solving mindset with the ability to follow up and resolve issues.
• Basic computer skills, including Microsoft Excel, Word, email, and general office software.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Professional, organized, dependable, and customer-service focused.
• Ability to read and write Chinese due to frequent email communication with overseas offices.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.