Sales Administrator

AppleOne Employment Services; Ontario (CA); On-site; USD 33,000 - 39,000; Full time

Job summary

AppleOne Employment Services seeks a detail‑driven Sales Administrator in Ontario, CA to support a busy sales team. This 100% onsite, full-time role keeps sales activity organized, moves customer needs forward, and aligns internal teams.

The ideal candidate is highly organized, proactive, and professional in communications with customers and colleagues. The role involves preparing meeting materials, coordinating samples and orders, maintaining records, and improving processes in a fast-paced

Qualifications

• 3 to 5 years of administrative, sales support, or sales operations experience.
• Experience supporting a sales team in a distribution, manufacturing, or consumer goods environment.
• Familiarity with major retailer online portals such as Walmart or Target.
• Strong organizational skills and attention to detail.

Responsibilities

• Prepare sales representatives for customer meetings with presentations, pricing, samples, and talking points.
• Track open sales opportunities and follow-ups to move deals forward.
• Coordinate cross-functional communication between Sales, Product Development, Operations, and Logistics.
• Maintain accurate sales records, contracts, and proposals.
• Respond to customer inquiries and resolve order/logistics issues.
• Improve sales support processes with organized data and efficient systems.

Skills

Administrative support

Sales support

Customer communication

Organizational skills

Cross-functional collaboration

Tools

Order tracking systems

CRM

Retail portals (Walmart/Target)

Job description

A thriving personal care distributor in Ontario, CA is seeking a Sales Administrator to support a busy sales organization in a 100% onsite, full-time role. This is an excellent opportunity for an administrative professional who enjoys working behind the scenes to keep sales activity organized, customer needs moving forward, and internal teams aligned.

The Sales Administrator will serve as the operational backbone for the sales team, helping representatives prepare for meetings, manage follow-ups, coordinate samples and orders, and support customer communication. This role is ideal for someone who is highly organized, proactive, detail-driven, and comfortable working in a fast-paced distribution or manufacturing environment.

This company offers a creative, team-oriented culture with opportunities for career growth and advancement. Candidates can expect a collaborative environment where strong follow-through, clear communication, and a customer-focused mindset are valued.

Key Responsibilities

• Prepare sales representatives for customer meetings by organizing presentations, product information, pricing details, samples, and key talking points.
• Track open sales opportunities, follow-up items, order status, sample requests, timelines, and next steps to keep deals moving forward.
• Coordinate communication between Sales, Product Development, Operations, and Logistics to support customer needs and product launch activity.
• Assist with onboarding new customers, completing required documentation, maintaining sales records, and organizing contracts and proposals.
• Respond to customer inquiries professionally and help resolve issues related to orders, logistics, samples, product details, and timelines.
• Improve sales support processes by maintaining accurate data and creating organized systems that help the team work more efficiently.

Compensation and Benefits

• Pay range: $24.00 to $28.00 per hour.
• Schedule: Monday through Friday, full-time, 8:00 AM to 5:00 PM.
• Work arrangement: 100% onsite in Ontario, CA.
• Benefits: Competitive compensation and benefits package.

Required Qualifications and Skills

• Support sales meeting preparation, including presentations, product details, pricing, samples, and follow-up materials.
• Manage sales support follow-through, including order tracking, sample requests, customer updates, and internal timelines.
• Coordinate cross-functional communication between Sales, Product Development, Operations, and Logistics.
• Maintain accurate sales records, contracts, proposals, customer documentation, and opportunity tracking.
• 3 to 5 years of relevant administrative, sales support, or sales operations experience.
• Recent experience supporting a sales team in a distribution, manufacturing, consumer goods, or related environment.
• Familiarity working with major retailer online portals such as Walmart, Target, or similar platforms.
• Experience with order tracking, logistics coordination, customer documentation, or product launch support.
• Strong organizational skills with excellent attention to detail and the ability to manage multiple priorities.
• Proactive, solutions-oriented mindset with strong follow-through and ownership of tasks.
• Professional communication skills with the ability to work effectively with customers and internal teams.

Preferred Qualifications

• Experience supporting sales teams within personal care, beauty, consumer products, distribution, or manufacturing environments.
• Experience assisting with new product launches, retail account support, or customer onboarding.
• Ability to improve administrative processes, organize workflows, and create systems that help sales teams operate more efficiently.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.