OPERATIONS ASSISTANT

AppleOne Employment Services; Palos Verdes Peninsula (CA); On-site; USD 34,000 - 37,000; Full time

Job summary

AppleOne Employment Services is seeking an Operations Assistant in Rolling Hills Estates, CA. The role focuses on processing customer and purchase orders, ensuring accurate data, and coordinating shipments with sales, customer service, and warehouse teams.

The position operates Monday to Friday, 8:00 a.m. – 5:00 p.m., offering a direct hire path and a pay rate of $25–$27 per hour, DOE. This role emphasizes attention to detail and reliable communication to maintain smooth daily operations.

Qualifications

• 2+ years of experience in operations support or order processing.
• Experience in manufacturing, industrial distribution, or related environment.
• Hands-on ERP/inventory system experience.
• Strong Excel skills including PivotTables and VLOOKUP.
• Excellent attention to detail in pricing, quantities, and delivery data.

Responsibilities

• Process customer orders and purchase orders from entry to shipment.
• Verify product numbers, quantities, pricing, and delivery details for accuracy.
• Track inventory, backorders, open items, and shipment status.
• Investigate discrepancies and coordinate resolutions with internal teams.
• Prepare shipping documentation and provide order/delivery updates.
• Collaborate with sales, customer service, and warehouse teams.

Skills

Operations support

Order processing

Sales support

Professional communication

Attention to detail

Education

Associate degree in business or related field

Tools

ERP system

Inventory management system

Microsoft Excel

Job description

Job Summary

A Japanese manufacturer of industrial electrical products is seeking an experienced Operations Assistant to support daily operations. This opportunity is ideal for a detail-oriented administrative and order processing professional who enjoys working with customer orders, inventory records, shipments, and cross-functional teams.

The Operations Assistant will play a key role in keeping orders accurate, shipments on track, and internal communication moving smoothly. This is a strong opportunity to join a stable manufacturing environment with collaborative teams, supportive leadership, and a clear focus on accuracy, follow-through, and customer satisfaction.

Key Responsibilities

• - Process customer orders and purchase orders from initial entry through shipment.


• - Verify product numbers, quantities, pricing, delivery details, and order information for accuracy.


• - Track inventory, backorders, open items, and shipment status to ensure timely follow-up.


• - Investigate order discrepancies and coordinate resolutions with internal teams.


• - Prepare shipping documentation and provide updates on order and delivery status.


• - Work closely with sales, customer service, and warehouse teams to support smooth daily operations.

• - Pay Range: $25 to $27 per hour DOE.


• - Job Type: Direct hire.


• - Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.


• - Location: Rolling Hills Estates, CA.

Required Qualifications and Skills

• - 2+ years of experience in operations support, order processing, sales support, or a similar administrative role.


• - Experience working in manufacturing, industrial distribution, or a related business environment.


• - Hands-on experience using an ERP system or inventory management system.


• - Strong Microsoft Excel skills (PivotTables and VLOOKUP) and the ability to maintain accurate data and order records.


• - Strong attention to detail when reviewing product numbers, quantities, pricing, and delivery information.


• - Ability to prioritize multiple orders, follow up on open items, and resolve discrepancies independently.


• - Professional communication skills and the ability to work effectively with internal teams.

Preferred Qualifications

• -Associate degree in business or a related field.


• - Experience with industrial products, electrical components, or related manufactured goods.


• - Familiarity with product part numbers, backorders, shipment tracking, and shipping documentation.


• - Experience supporting sales, customer service, warehouse, or distribution operations in a manufacturing environment.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment‑qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.