Sales & Administrative Coordinator

AppleOne Employment Services; Bellevue (WA); On-site; USD 50,000 - 60,000; Full time

Job summary

AppleOne is seeking a Sales & Administrative Coordinator in Bellevue, WA, an on-site, direct-hire role supporting sales administration, order processing, documentation management, inventory tracking, shipping coordination, and day-to-day office operations within an electronics and manufacturing environment.

This is a great opportunity for a detail-oriented administrative professional who enjoys accuracy, organization, and structured business processes.

Qualifications

• 1–2 years of administrative, sales support, or order processing experience.
• Proficiency with common office software and the ability to learn internal systems.
• Strong attention to detail and accuracy when entering data, reviewing documents, and processing transactions.
• Ability to manage multiple tasks, deadlines, and priorities.
• Clear written and verbal communication with internal teams, vendors, and customers.

Responsibilities

• Process customer orders, invoices, purchase orders, credit card transactions, pricing documents, and related administrative paperwork with accuracy.
• Enter, update, and maintain customer, sales, order, and inventory information in company systems.
• Review documentation for completeness, identify discrepancies, and follow up with internal team members to resolve issues.
• Maintain organized records, files, logs, inventory reports, and monthly sales or administrative reports.
• Track incoming and outgoing inventory, monitor stock levels, reconcile discrepancies, and prepare shipping documentation.
• Support daily office operations, including payment processing, office supply ordering, events, special projects, and general administrative support.

Skills

Order processing

Data entry

Attention to detail

Organizational skills

Communication

Office software

Tools

Microsoft Office

Job description

Job Summary

We are seeking a Sales & Administrative Coordinator for a direct hire, full-time opportunity in Bellevue, WA. This on-site role supports sales administration, customer order processing, documentation management, inventory tracking, shipping coordination, and day-to-day office operations within an established electronics and manufacturing environment.

This is a great opportunity for a detail-oriented administrative professional who enjoys accuracy, organization, and structured business processes. The Sales & Administrative Coordinator will work closely with a small, collaborative team and supportive leadership in a stable professional office setting. The ideal candidate will value dependable follow-through, clear communication, and the opportunity to become a trusted resource across sales, operations, and administrative functions.

Key Responsibilities

• Process customer orders, invoices, purchase orders, credit card transactions, pricing documents, and related administrative paperwork with accuracy.
• Enter, update, and maintain customer, sales, order, and inventory information in company systems.
• Review documentation for completeness, identify discrepancies, and follow up with internal team members to resolve issues.
• Maintain organized records, files, logs, inventory reports, and monthly sales or administrative reports.
• Track incoming and outgoing inventory, monitor stock levels, reconcile discrepancies, and prepare shipping documentation.
• Support daily office operations, including payment processing, office supply ordering, events, special projects, and general administrative support.

Compensation and Benefits

• Pay: $50,000 to $60,000 per year, depending on experience.
• Job Type: Direct hire.
• Schedule: Full-time.
• Work Location: On-site in Bellevue, WA.

Required Qualifications and Skills

• Process customer orders, purchase orders, invoices, payment transactions, and sales documentation.
• Maintain accurate customer, order, inventory, and administrative records in company systems.
• Coordinate inventory tracking, documentation review, discrepancy follow-up, and shipping paperwork.
• Support office operations, reporting, supply ordering, and general administrative projects.
• 1 to 2 years of administrative, sales support, order processing, office coordination, or related experience.
• Strong attention to detail and accuracy when entering data, reviewing documents, and processing transactions.
• Proficiency with common office software and the ability to learn internal business systems.
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities.
• Clear written and verbal communication skills for working with internal teams, vendors, and customers.
• Reliable, professional, and comfortable working in an on-site office environment.

Preferred Qualifications

• Experience in electronics, components, semiconductor manufacturing, distribution, or a related technical product environment.
• Familiarity with inventory tracking, shipping documentation, customer order processing, or sales administration workflows.
• Experience supporting a small office or collaborative team where flexibility and follow-through are important.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.