Sales Assistant

Addition Management; New York (NY); On-site; USD 80,000 - 90,000; Full time

Job summary

A successful international trade company is seeking a Sales Administrator to join their team in New York. The ideal candidate will have a Bachelor’s degree, at least 2 years of related experience, and strong knowledge of import/export procedures. Responsibilities include processing purchase orders, negotiating prices, and preparing shipping documents. This is a full-time position offering a competitive salary range of $80,000 to $90,000 per year, and requires effective communication and analytical skills.

Qualifications

• Minimum related experience of 2+ years in a similar role.
• Knowledge of import/export procedures and logistics terminology.
• Strong ability to analyze and resolve discrepancies.

Responsibilities

• Process purchase orders and sales confirmations in SAP.
• Negotiate prices and terms with customers and suppliers.
• Prepare shipping documents for distribution to Customs and Banks.

Skills

Communication skills

Analytical skills

Problem-solving skills

Multitasking

Education

Bachelor’s Degree

Tools

Microsoft Office

SAP

Job description

Direct message the job poster from Addition Management

Successful International Trade company seeks Sales Administrator to join their Team!

Base pay range

$80,000.00/yr - $90,000.00/yr

Responsibilities

• Receives/Evaluates/Issues Purchase orders, Sales Confirmations and Contracts based on negotiated and agreed terms and conditions in SAP.
• Negotiate sales and purchase prices/terms with customers and suppliers to fix contracts.
• Prepares and reviews complex shipping documents for distribution to U.S. Customs, Brokers, Customers and Banks.
• Process timely payments to suppliers and vendors in SAP.
• Follow up on Accounts Receivable to minimize loss of interest due to late payments.
• Negotiate detailed Letters of Credit with banks to ensure timely receipt of payments.
• Keeps close communication with customers/vendors regarding shipment and logistical details.
• Negotiate with steamship lines, forwarders and truckers to get the best possible freight rates in order to maximize the profit to the dept.
• Analyze and choose best means of transportation to make sure of timely, efficient and cost effective deliveries.
• Prepare detailed and complex spreadsheets to include Invoice Control; Quarterly Report of the shipments; Inventory Reconciliations on a monthly basis.
• Complies with Accounting and Auditor’s rules and regulations, as well as, any requests regarding our business. Communicates timely and precisely.
• Works closely with Compliance Department to be kept updated on U.S. Customs regulations, new incoterms and any EPA related issue.
• Closes each monthly ledger by the 3rd business day of each month.
• Analyze discrepancies on the ledger and have the excellent ability to resolve and adjust complicated entries.
• Provide Manager the Aged Inventory report on the 1st of each month.
• Study new trade, logistic and customs regulations and provide new information to suppliers, customers and team members.

Qualifications

• Bachelor’s Degree
• Minimum Related Experience 2+ years
• Knowledge of import/export procedures, logistics, terminology and documentation
• Knowledge of EPA regulations
• Ability to work under minimal supervision and within established procedures and practices
• Ability to communicate effectively with those inside/outside the Company
• Knowledge of basic accounting/bookkeeping practices
• Must possess basic analytical skills, meet deadlines and maintain confidential information
• Strong problem-solving skills
• Ability to multitask
• Accountable for achievement of financial target/budgets, and goals
• Proficient with Microsoft office
• Experience with SAP a plus

Seniority level

• Associate

Employment type

• Full-time

Job function

• International Trade and Development

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