Sales Administrator

Oliver Fire Protection & Security; King of Prussia (PA); On-site; USD 40,000 - 54,000; Full time

Job summary

Oliver Fire Protection & Security, based in King of Prussia, is seeking a detail-oriented Sales Administrator to support the Road Department. You will manage CRM data, coordinate communications, assign job numbers, and maintain accurate records to ensure smooth information flow between sales, estimating, and operations teams.

This role emphasizes accuracy, organization, and proactive communication to help drive bidding and project delivery.

Responsibilities

• Maintain and update CRM records and sales opportunities.
• Answer and direct incoming phone calls in a professional and timely manner.
• Serve as a primary point of contact for incoming inquiries and route requests to the appropriate team members.
• Set up bid proposals and download all documents to file.
• Assign Time & Material (T&M) job numbers and maintain associated job records.
• Create electronic job folders for new jobs in accordance with company standards.
• Gather and organize project information to support sales and estimating activities, while maintaining accurate electronic records, files, and documentation.
• Collaborate with sales, estimating, and operations teams to ensure effective communication and data consistency.

Job description

About Oliver

Oliver Fire Protection & Security is a privately held, full-service life safety provider serving the Northeast Corridor. Founded in 1957, Oliver has distinguished itself as one of the most respected life safety providers in its territory by placing a high emphasis on delivering quality solutions while exceeding customer expectations. We help protect lives and property through industry-leading fire protection, life safety, and security solutions, and we're committed to safety, customer service, teamwork, and creating long-term career opportunities for our employees.

Position Summary

We're seeking a detail-oriented Sales Administrator to join our Road Department in King of Prussia. In this role, you'll provide administrative support to the sales team by managing CRM data, coordinating communications, assigning job numbers, creating electronic job folders, and maintaining accurate records to help ensure the efficient flow of information between sales, estimating, and operations teams.

What You'll Be Doing

• Maintain and update CRM records and sales opportunities.
• Answer and direct incoming phone calls in a professional and timely manner.
• Serve as a primary point of contact for incoming inquiries and route requests to the appropriate team members.
• Set up bid proposals and download all documents to file.
• Assign Time & Material (T&M) job numbers and maintain associated job records.
• Create electronic job folders for new jobs in accordance with company standards.
• Gather and organize project information to support sales and estimating activities, while maintaining accurate electronic records, files, and documentation.
• Collaborate with sales, estimating, and operations teams to ensure effective communication and data consistency.