SALES ADMINISTRATOR

Paycom - ATS; King of Prussia (PA); On-site; USD 42,000 - 65,000; Full time

Job summary

Oliver Fire Protection & Security in King of Prussia, PA seeks a Sales Administrator to support the sales team by managing CRM data, coordinating communications, and maintaining accurate records to ensure smooth information flow across sales, estimating, and operations.

You will serve as a central contact for inquiries, set up bid proposals, assign job numbers, and create electronic folders to support project documentation.

Qualifications

• High School Diploma or equivalent required.
• 3–5 years of administrative, sales support, or related experience.
• Proficiency in Microsoft Office, including Excel and Word.
• Experience with CRM data management and records.

Responsibilities

• Maintain and update CRM records and sales opportunities.
• Answer and direct incoming phone calls in a professional manner.
• Serve as primary contact for inquiries and route requests to teams.
• Set up bid proposals and download documents to file.
• Assign Time & Materials (T&M) job numbers and maintain records.
• Create electronic job folders for new jobs per company standards.
• Gather project information to support sales and estimating activities.
• Collaborate with sales, estimating, and operations teams to ensure data consistency.

Skills

CRM data management

Microsoft Office

Communication

Time management

Education

High School Diploma or equivalent

Tools

CRM software

Job description

About OliverOliver Fire Protection & Security is a privately held, full-service life safety provider serving the Northeast Corridor. Founded in 1957, Oliver has distinguished itself as one of the most respected life safety providers in its territory by placing a high emphasis on delivering quality solutions while exceeding customer expectations. We help protect lives and property through industry-leading fire protection, life safety, and security solutions, and we're committed to safety, customer service, teamwork, and creating long-term career opportunities for our employees.Position SummaryWe're seeking a detail-oriented Sales Administrator to join our Road Department in King of Prussia. In this role, you'll provide administrative support to the sales team by managing CRM data, coordinating communications, assigning job numbers, creating electronic job folders, and maintaining accurate records to help ensure the efficient flow of information between sales, estimating, and operations teams.Serve as a central point of contact for incoming inquiries and help keep information moving efficiently across teams.What You'll Be DoingMaintain and update CRM records and sales opportunities.Answer and direct incoming phone calls in a professional and timely manner.Serve as a primary point of contact for incoming inquiries and route requests to the appropriate team members.Set up bid proposals and download all documents to file.Assign Time & Material (T&M) job numbers and maintain associated job records.Create electronic job folders for new jobs in accordance with company standards.Gather and organize project information to support sales and estimating activities, while maintaining accurate electronic records, files, and documentation.Collaborate with sales, estimating, and operations teams to ensure effective communication and data consistency.What We're Looking ForRequiredHigh School Diploma or equivalent required.3 to 5 years of administrative, sales support, customer service, or related experience.Proficiency in Microsoft Office, including Excel and Word.Experience with CRM software and data management.Strong organizational, communication, and time management skills.Ability to manage multiple priorities in a fast-paced environment.PreferredConstruction industry experience preferred.Experience supporting sales, estimating, or operations teams.Experience creating and maintaining electronic job folders and records.Experience gathering and organizing project information, bid proposals, and related documentation.What We OfferCompetitive compensation based on experience, education, and certificationsMedical, dental, and vision insuranceLife and long-term disability insurance100% company-funded profit-sharing programProfessional development opportunitiesSupportive team-oriented environmentWhy OliverWe're proud of the culture we've built at Oliver. Our team is driven by safety, customer service, and a commitment to helping one another succeed. We believe in creating opportunities for growth, recognizing hard work, and building careers that last.