Sales Administrator

Jobtailor; Avondale (AZ); On-site; USD 35,000 - 55,000; Full time

Job summary

Jobtailor in Avondale, AZ is seeking a detail-oriented sales operations assistant to support pricing, inventory, and reporting across departments. You will audit databases, maintain records, and assist with key customer accounts, preparing reports and presentations for management.

The role requires strong MS Office skills, CRM experience, and the ability to multitask in a fast-paced environment while delivering exceptional customer service.

Qualifications

• High integrity and team-oriented mindset.
• Excellent oral and written communication with attention to detail.
• Motivated, self-directed, and able to work with minimal supervision.
• Strong organizational and time-management skills.
• Background check, including criminal history and drug screening.

Responsibilities

• Facilitate pricing and documentation for used equipment
• Coordinate and track incoming inventory and maintain up-to-date system records
• Audit and correct database entries to improve data integrity and reporting accuracy
• Assist with key customer accounts and provide administrative support to the sales team
• Prepare and organize sales reports, documents, and presentations
• Communicate with internal departments to support sales operations and resolve discrepancies
• Assist sales management with sales-related projects and administrative tasks
• Prioritize multiple tasks and deadlines in a fast-paced environment
• Provide exceptional customer service and maintain professionalism in communications

Skills

Excel proficiency

CRM experience

Data analysis

Attention to detail

Communication skills

Team orientation

Time management

Sales support

Interpersonal skills

Education

High School Diploma or Equivalent

Tools

CRM Software

Dealership Management Software

Job description

• Facilitate pricing and documentation for used equipment
• Coordinate and track incoming inventory and maintain up-to-date system records
• Audit and correct database entries to improve data integrity and reporting accuracy
• Assist with key customer accounts and provide administrative support to the sales team
• Prepare and organize sales reports, documents, and presentations
• Communicate with internal departments to support sales operations and resolve discrepancies
• Assist sales management with sales-related projects and administrative tasks
• Prioritize multiple tasks and deadlines in a fast-paced environment
• Provide exceptional customer service and maintain professionalism in communications

Requirements

• High integrity, loyalty, and a strong team-oriented mindset
• Excellent oral and written communication skills with attention to detail
• Highly motivated, self-directed, and able to work with minimal supervision
• Strong organizational and time management skills to balance multiple priorities
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); experience with CRM or dealership management software a plus
• Ability to analyze data, identify trends, and present findings clearly
• Strong interpersonal skills with the ability to build positive relationships with sales staff, management, and customers
• Detail-oriented with a focus on accuracy in auditing databases, pricing, and reporting
• Ability to adapt to fast-paced environments and handle changing priorities efficiently
• Comfortable supporting multiple departments and contributing to team goals
• Experience with the agriculture industry and dealership management software or sales tracking systems preferred
• Proficiency in Microsoft Office, especially Excel, for reporting and data analysis preferred
• Familiarity with inventory management processes and equipment valuation preferred
• Previous experience supporting a sales team or working in sales administration preferred
• Strong problem-solving skills and the ability to anticipate team needs preferred
• Basic understanding of marketing, advertising, or lead management processes preferred
• Ability to work collaboratively with multiple departments (sales, parts, service)
• A high school diploma or equivalent
• Successful applicants must complete a background check, including criminal history and a drug screening, prior to employment
• For certain positions, a valid driver's license and clean driving record are required

Core Competencies

Demonstrates strong organizational and time management skills to effectively balance multiple priorities while providing exceptional customer service. Proficient in Microsoft Office Suite for data analysis and reporting, with experience in sales administration and inventory management processes.

Highest-signal resume keywords

• Microsoft Office Suite Proficiency
• Sales Administration Experience
• Data Analysis and Reporting
• Strong Organizational Skills
• Customer Service Excellence

ATS Optimization Keywords

Hard Skills

• Data Analysis
• Inventory Management
• Sales Reporting
• Database Auditing
• Equipment Valuation

Soft Skills

• Excellent Communication Skills
• Strong Interpersonal Skills
• Detail-Oriented
• Problem-Solving Skills
• Team-Oriented Mindset

Certifications & Qualifications

• High School Diploma or Equivalent
• Valid Driver's License (if applicable)

Industry Keywords

• Agriculture Industry
• Sales Tracking Systems
• Marketing Processes
• Lead Management

Tools & Technologies

• CRM Software
• Dealership Management Software