Sales Administrative Assistant

NaphCare, Inc.; Birmingham (AL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health, dental & vision insurance

401K with company contribution

Tuition Assistance

Paid time off & holidays

Continuous education and CMEs

Job summary

NaphCare has an excellent opportunity for a Sales Administrative Assistant to join our Corporate Headquarters in Birmingham, AL. This role supports the sales team with reporting, database maintenance, and coordination of activities, interfacing with clients and prospects as needed.

The ideal candidate will be highly organized with strong attention to detail, able to manage multiple priorities, and willing to travel up to 10% for conventions and client meetings.

Qualifications

• Associate's or Bachelor's degree preferred or equivalent administrative experience.
• 1–3 years of administrative support experience required.
• Exceptional organizational skills with the ability to prioritize and meet deadlines in a fast-paced environment.
• Experience with CRM or database systems preferred.
• Ability to travel up to 10% as needed.

Responsibilities

• Provide administrative support to the sales team, including: reporting, FOIA requests, file management, and tracking of key initiatives
• Maintain and update target databases, ensuring accuracy and organization of sales information
• Prepare reports, spreadsheets, and presentations to support sales activities
• Assist with scheduling, calendar management, and follow-up on appointments and action items
• Track and monitor upcoming bids, RFPs, and proposal deadlines
• Monitor and track relevant industry news alerts to support sales awareness and opportunities
• Coordinate logistics for conferences, conventions, and meetings, including limited travel support
• Provide ongoing organizational support to help the sales team operate efficiently and effectively

Skills

Administrative support

Organizational skills

Microsoft Office proficiency

CRM experience

Education

Associate's or Bachelor's degree or equivalent administrative experience

Tools

Microsoft Office Suite

CRM systems

Job description

Sales Administrative Assistant

Location: US-AL-Birmingham

ID: 2026-32870

Category: Administration

Position Type: Full-Time

Overview

NaphCare has an excellent opportunity for a Sales Administrative Assistant to join our Corporate Headquarters in Birmingham, AL. The Sales Administrative Assistant will be responsible for maintaining target databases, researching, organizing, and tracking key sales information. This individual will work closely with the sales team and report to the EVP/COO, while also interfacing professionally with clients and prospective customers as needed.

This role requires a highly organized individual with a strong interest in sales, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Occasional travel, up to 10%, will be required to support conventions and client meetings.

Responsibilities

• Provide administrative support to the sales team, including: reporting, FOIA requests, file management, and tracking of key initiatives
• Maintain and update target databases, ensuring accuracy and organization of sales information
• Prepare reports, spreadsheets, and presentations to support sales activities
• Assist with scheduling, calendar management, and follow-up on appointments and action items
• Track and monitor upcoming bids, RFPs, and proposal deadlines
• Monitor and track relevant industry news alerts to support sales awareness and opportunities
• Coordinate logistics for conferences, conventions, and meetings, including limited travel support
• Provide ongoing organizational support to help the sales team operate efficiently and effectively

Qualifications

• Associate's or Bachelor's degree preferred, or equivalent administrative experience (sales or marketing experience strongly preferred)
• 1-3 years of administrative support experience required
• Exceptional organizational skills with the ability to prioritize and meet deadlines in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Excel skill required.
• Experience with CRM or database systems preferred
• Ability to travel up to 10% as needed

Why Join NaphCare?

NaphCare is one of the largest providers of healthcare services to correctional facilities throughout the US, and we are growing. If you have never considered a career in correctional healthcare, now may be the time! In addition to competitive salaries and generous employee benefits, we have opportunities for new graduates and experienced medical professionals, promote educational growth, and strongly support career advancement within the company.

NaphCare Benefits for Full-Time Employees Include:

• Health, dental & vision insurance that starts day one!
• Prescriptions free of charge through our health plan, beginning day one
• Lowest Cost Benefits!
• Employee Assistance Program (EAP) services
• 401K and Roth with company contribution that starts day one!
• Tuition Assistance
• Referral bonuses
• Term life insurance at no cost to the employee
• Generous paid time off & paid holidays
• Free continuing education and CMEs

Equal Opportunity Employer: disability/veteran

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