Sales Operations & Admin Coordinator

Naphcare, Inc.; Edgemont (AL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health, dental & vision insurance

401K

Tuition assistance

Paid time off

Employee discounts

Job summary

NaphCare, Inc. is looking for a Sales Administrative Assistant to join our Corporate Headquarters in Birmingham, AL. The role supports the sales team with reporting, data management, and calendar coordination, while interfacing with clients as needed.

The ideal candidate will have 1–3 years of administrative experience, strong MS Office skills (Excel required), and familiarity with CRM systems. Occasional travel up to 10% may be required to support conventions and client meetings.

Qualifications

• 1–3 years of administrative support experience required.
• Associate or Bachelor’s degree preferred, or equivalent administrative experience.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Excel skill required.
• Experience with CRM or database systems preferred.
• Willingness to travel up to 10% as needed.

Responsibilities

• Provide administrative support to the sales team, including reporting, file management, and tracking of key initiatives.
• Maintain and update target databases and ensure accuracy of sales information.
• Prepare reports, spreadsheets, and presentations to support sales activities.
• Assist with scheduling, calendar management, and follow-up on appointments and action items.
• Track and monitor upcoming bids, RFPs, and proposal deadlines.
• Coordinate logistics for conferences, conventions, and meetings including travel support.

Skills

Microsoft Office

CRM systems

Organizational skills

Communication

Education

Associate/Bachelor degree preferred

Tools

Database software

Job description

NaphCare, Inc. is looking for a Sales Administrative Assistant to join our Corporate Headquarters in Birmingham, AL. The role supports the sales team with reporting, data management, and calendar coordination, while interfacing with clients as needed.

The ideal candidate will have 1–3 years of administrative experience, strong MS Office skills (Excel required), and familiarity with CRM systems. Occasional travel up to 10% may be required to support conventions and client meetings.