Administrative Assistant

careers-naphcare; United States; On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Prescription medications

401K with company contribution

Tuition assistance

Referral bonuses

Term life insurance

Paid time off

Paid holidays

Continuing education (CMEs)

Job summary

NaphCare is hiring an Administrative Assistant (AA) to join our team at the Eyman Facility in Florence, AZ. You will work alongside correctional officers and medical professionals in a secure, controlled environment to support patient care and facility operations.

Key duties include handling visitors, processing records, clerical tasks, and supporting credentialing, referrals, and accreditation documentation while upholding confidentiality and policy compliance.

Qualifications

• High school diploma or GED; two years of college preferred.
• Ability to obtain BLS CPR Certification (AHA preferred).
• Proficient with Microsoft Office suite and ability to maintain confidentiality.

Responsibilities

• Receive and route visitors and inquiries to appropriate staff.
• Transmit correspondence and medical records via mail, email or fax.
• Perform clerical tasks including inventory, mail distribution, and petty cash handling.
• Process medical claims and subpoenas/record requests as required.
• Assist FHA and DON with recruiting, credentialing, scheduling interviews and new hire documentation.
• Support utilization management: offsite referrals, appointments, registrations and transport requests.
• Gather documentation for accreditation surveys.

Skills

Confidentiality

Professionalism

Documentation

Education

High school diploma or GED

Two years college (preferred)

BLS CPR Certification (AHA preferred)

Tools

Microsoft Office

Job description

Overview

NaphCare is hiring an Administrative Assistant (AA) to join our team of medical professionals in the Eyman Facilityin Florence, AZ.

As a Correctional AA, you will work alongside correctional officers and other medical professionals who provide care to the individuals in residence. Working within a controlled environment, where security is top priority and the days are never dull, you will have various duties to keep you engaged. This is a unique position where you can make a difference to this diverse population of patients with complex medical needs.

Responsibilities

The Administrative Assistant plays a critical role in our continued mission to provide quality healthcare that protects the rights, dignity, and health of our unique patient population. Duties and responsibilities may include and not be limited to:

• Receive and route visitors and inquiries and issues to the appropriate staff
• Transmit correspondence and medical records via mail, email or fax
• Perform various clerical and administrative functions, including ordering and maintaining an inventory of supplies and sorting and distribute all mail and interoffice correspondence
• Perform bookkeeping duties, such as preparation of expense reports and maintaining petty cash and receipts
• Transmit and maintain all medical claims and all subpoenas and/or medical record requests as required
• Assist the FHA and DON with recruiting efforts, credentialing, scheduling interviews, and processing new hire documentation
• Utilization management to include processing offsite referrals, appointments, patient registrations and transport requests
• Gather and maintain documentation required for all accreditation surveys

Qualifications

Requirements / Qualifications

• High school diploma or equivalent (GED); two years college, preferred
• Ability to obtain BLS CPR Certification (AHA preferred)
• Must be proficient utilizing Microsoft Office suite of products
• Able to maintain confidentiality of all proprietary and/or confidential information
• Display integrity, professionalism and be able to adhere to a Code of Conduct and comply with all facility(s) correctional healthcare policies, procedures, and legal requirements
• Must pass the facility’s criminal background check and drug screening

Physical Capabilities:

Must have the ability to stand for long periods, lift and move patients (up to 50 pounds), bend, squat, reach, push, pull, walk significant distances, and perform physically demanding tasks like CPR, all while maintaining good balance and endurance throughout a shift.

Why Join NaphCare?

NaphCare is one of the largest providers of healthcare services to correctional facilities throughout the US and we are growing. If you have never considered a career in correctional healthcare, now may be the time. In addition to competitive salaries and generous employee benefits, we strongly support career advancement within the company.

NaphCare Benefits for Full-Time Employees Include:

• Health, dental & vision insurance that starts day one!
• Prescriptions free of charge through our health plan, beginning day one!
• Lowest Cost Benefits!
• Employee Assistance Program (EAP) services
• 401K and Roth with company contribution that starts day one!
• Tuition Assistance
• Referral bonuses
• Term life insurance at no cost to the employee
• Generous paid time off & paid holidays
• Free continuing education and CMEs

Equal Opportunity Employer: disability/veteran