Sales Administrative Assistant

Naphcare, Inc.; Edgemont (AL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health, dental & vision insurance

401K

Tuition assistance

Paid time off

Employee discounts

Job summary

NaphCare, Inc. is looking for a Sales Administrative Assistant to join our Corporate Headquarters in Birmingham, AL. The role supports the sales team with reporting, data management, and calendar coordination, while interfacing with clients as needed.

The ideal candidate will have 1–3 years of administrative experience, strong MS Office skills (Excel required), and familiarity with CRM systems. Occasional travel up to 10% may be required to support conventions and client meetings.

Qualifications

• 1–3 years of administrative support experience required.
• Associate or Bachelor’s degree preferred, or equivalent administrative experience.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Excel skill required.
• Experience with CRM or database systems preferred.
• Willingness to travel up to 10% as needed.

Responsibilities

• Provide administrative support to the sales team, including reporting, file management, and tracking of key initiatives.
• Maintain and update target databases and ensure accuracy of sales information.
• Prepare reports, spreadsheets, and presentations to support sales activities.
• Assist with scheduling, calendar management, and follow-up on appointments and action items.
• Track and monitor upcoming bids, RFPs, and proposal deadlines.
• Coordinate logistics for conferences, conventions, and meetings including travel support.

Skills

Microsoft Office

CRM systems

Organizational skills

Communication

Education

Associate/Bachelor degree preferred

Tools

Database software

Job description

Overview

NaphCarehas an excellent opportunity for aSales Administrative Assistantto join ourCorporate HeadquartersinBirmingham, AL. The Sales Administrative Assistant will be responsible for maintaining target databases, researching, organizing, and tracking key sales information. This individual will work closely with the sales team and report to the EVP/COO, while also interfacing professionally with clients and prospective customers as needed.

This role requires a highly organized individual with a strong interest in sales, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Occasional travel, up to 10%, will be required to support conventions and client meetings.

Responsibilities

• Provide administrative support to the sales team, including: reporting, FOIA requests, file management, and tracking of key initiatives
• Maintain and update target databases, ensuring accuracy and organization of sales information
• Prepare reports, spreadsheets, and presentations to support sales activities
• Assist with scheduling, calendar management, and follow-up on appointments and action items
• Track and monitor upcoming bids, RFPs, and proposal deadlines
• Monitor and track relevant industry news alerts to support sales awareness and opportunities
• Coordinate logistics for conferences, conventions, and meetings, including limited travel support
• Provide ongoing organizational support to help the sales team operate efficiently and effectively

Qualifications

• Associate’s or Bachelor’s degree preferred, or equivalent administrative experience (sales or marketing experience strongly preferred)
• 1–3 years of administrative support experience required
• Exceptional organizational skills with the ability to prioritize and meet deadlines in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Excel skill required.
• Experience with CRM or database systems preferred
• Ability to travel up to 10% as needed

Why Join NaphCare?

NaphCare is one of the largest providers of healthcare services to correctional facilities throughout the US, and we are growing. If you have never considered a career in correctional healthcare, now may be the time! In addition to competitive salaries and generous employee benefits, we have opportunities for new graduates and experienced medical professionals, promote educational growth, and strongly support career advancement within the company.

NaphCare Benefits for Full-Time Employees Include:

• Health, dental & vision insurance that starts day one!
• Prescriptions free of charge through our health plan, beginning day one
• Lowest Cost Benefits!
• Employee Assistance Program (EAP) services
• 401K and Roth with company contribution that starts day one!
• Tuition Assistance
• Referral bonuses
• Term life insurance at no cost to the employee
• Generous paid time off & paid holidays
• Free continuing education and CMEs

Equal Opportunity Employer: disability/veteran

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