Pharmacy Administrative Coordinator

NaphCare, Inc.; Birmingham (AL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health, dental & vision insurance

Employee Assistance Program (EAP)

401K with company contribution

Tuition Assistance

Generous paid time off

Job summary

NaphCare, Inc. is seeking a Pharmacy Administrative Coordinator to provide administrative support at our Corporate Office in Birmingham, AL. The candidate will assist pharmacy leadership with operational initiatives, manage documentation and aid in regulatory compliance activities.

This role requires a minimum of three years related experience and skills in managing multiple priorities, with proficiency in Microsoft Office. Benefits include health insurance starting day one, retirement plans, and generous paid time off.

Qualifications

• Minimum of three years of administrative or operational support experience.
• Experience coordinating schedules and meetings.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Provide administrative support for pharmacy leadership.
• Assist in developing and distributing operational reports.
• Coordinate document control processes for pharmacy policies.

Skills

Organizational skills

Microsoft Office Suite

Written communication

Verbal communication

Project coordination

Education

Associate degree

Bachelor's degree (preferred)

Job description

Overview

NaphCare is hiring a Pharmacy Administrative Coordinator. This position will be located at our Corporate Office in Birmingham, AL.

Responsibilities

• Provide administrative support for pharmacy leadership, operational initiatives, and strategic projects.
• Assist with the development, maintenance, and distribution of operational, financial, and client-facing reports.
• Support the preparation, organization, and tracking of key performance indicators, dashboards, and pharmacy metrics.
• Coordinate the development, maintenance, and periodic review of pharmacy policies, procedures, standard operating procedures (SOPs), forms, and operational documents.
• Maintain document control processes to ensure current versions of policies, procedures, and operational guidance are readily available and properly archived.
• Coordinate consultant pharmacist inspections, audits, and site visits across multiple states, including scheduling, tracking completion, and maintaining required documentation.
• Assist with pharmacy licensure and permit management, including tracking renewal dates, preparing renewal documentation, maintaining licensing records, and supporting new license applications as directed.
• Support regulatory compliance activities by maintaining records, tracking deadlines, organizing audit documentation, and assisting with inspection readiness efforts.
• Assist with workforce administration activities, including monitoring PTO requests, staffing schedules, coverage requests, and related workforce planning needs.
• Support pharmacy accounting and financial operations, including invoice tracking, expense reporting, budget support activities, and coordination with accounting personnel.
• Coordinate meetings, maintain project trackers, prepare agendas, document action items, and monitor follow‑up activities.
• Assist with implementation and tracking of operational initiatives, process improvement projects, and organizational priorities.
• Maintain departmental records, databases, calendars, and reporting systems.
• Serve as a liaison between pharmacy leadership, consultants, accounting, operations teams, and external stakeholders as needed.
• Support onboarding, credentialing, and administrative requirements for pharmacy personnel and consultants.
• Perform other duties and special projects as assigned.

Qualifications

• Associate degree required; Bachelor's degree preferred.
• Minimum of three years of administrative, operational support, project coordination, healthcare administration, or related experience.
• Strong organizational skills with demonstrated ability to manage multiple priorities, deadlines, and projects simultaneously.
• Experience coordinating schedules, meetings, and administrative workflows.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Strong written and verbal communication skills.
• Experience developing reports, tracking metrics, and maintaining records.
• Ability to maintain confidential and sensitive information.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently while supporting multiple leaders and departments.

Benefits

Why Join NaphCare?

NaphCare is one of the largest providers of healthcare services to correctional facilities throughout the US, and we are growing. If you have never considered a career in correctional healthcare, now may be the time. In addition to competitive salaries and generous employee benefits, we strongly support career advancement within the company.

• Health, dental & vision insurance that starts day one!
• Prescriptions free of charge through our health plan, beginning day one
• Lowest Cost Benefits!
• Employee Assistance Program (EAP) services
• 401K and Roth with company contribution that starts day one!
• Tuition Assistance
• Referral bonuses
• Term life insurance at no cost to the employee
• Generous paid time off & paid holidays
• Free continuing education and CMEs

Equal Opportunity Employer: disability/veteran