Sales Admin+ Reception

AppleOne Employment Services; Woodinville (WA); On-site; USD 32,000 - 34,000; Full time

Job summary

AppleOne Employment Services in Woodinville, WA is seeking a polished Sales Administrator / Receptionist for a temp-to-hire role. You will be the first point of contact, support sales leads, and help keep daily operations smooth in a busy office.

This position emphasizes professional client interaction, strong organization, and teamwork, with opportunities to contribute across sales, operations, and executive support while growing with the company.

Qualifications

• Manage front desk reception, client service, and professional phone support.
• Process, document, and route incoming sales inquiries and customer information.
• Support sales administration, reporting, correspondence, and customer follow-up.
• Coordinate office administration, executive support, scheduling, and daily office organization.
• Minimum 3+ years of experience in reception, sales administration, customer service, or related administrative support roles.
• Strong customer service with a polished, professional approach.
• Excellent verbal and written communication skills.
• Strong phone etiquette and multi-call handling experience.
• Experience documenting customer or sales information with accuracy.
• Proficiency with Microsoft Office, Outlook, Word, Excel, and business software.
• Strong organizational skills and ability to manage multiple priorities.
• Reliable, proactive, and able to follow through with urgency.
• Ability to handle confidential information professionally.
• Positive team-first attitude with ability to work independently.

Responsibilities

• Greet visitors, clients, vendors, and partners creating a welcoming front office experience.
• Answer incoming calls, route inquiries, take messages, and ensure timely follow-up.
• Receive, process, qualify, document, and route incoming sales leads to the appropriate sales representatives.
• Support the sales team with correspondence, reports, spreadsheets, customer follow-up, and lead tracking.
• Provide administrative support to the Owner and leadership team, including scheduling, calendar support, documents, reports, and special projects.
• Maintain an organized office environment by coordinating supplies, vendor services, meeting support, visitor accommodations, and general office needs.

Skills

Reception & front desk

Customer service

Sales support

Phone etiquette

Organization & multitasking

Communication

Detail-oriented

Tools

Microsoft Office Suite

Outlook

Excel

Job description

Job Summary

A growing organization in the residential and commercial construction industry is seeking a polished and highly organized Sales Administrator / Receptionist to join its Woodinville, WA office. This temp-to-hire opportunity is ideal for a professional administrative support candidate who enjoys client interaction, sales support, office coordination, and keeping daily operations running smoothly.

In this customer-facing role, you will serve as the first point of contact for visitors, clients, vendors, and business partners while also supporting sales lead management, executive administration, and office organization. This is a strong fit for someone who values professionalism, accuracy, teamwork, and follow-through.

The work environment offers the chance to become an integral part of a growing business with supportive leadership, positive team collaboration, and meaningful visibility across sales, operations, and executive support. Candidates who take ownership, communicate well, and enjoy contributing to a professional office culture can thrive in this role.

Key Responsibilities

• - Greet visitors, clients, vendors, and business partners while creating a welcoming and professional front office experience.
• - Answer incoming calls, route inquiries, take detailed messages, and ensure timely follow-up.
• - Receive, process, qualify, document, and route incoming sales leads to the appropriate sales representatives.
• - Support the sales team with correspondence, reports, spreadsheets, customer follow-up, and lead tracking.
• - Provide administrative support to the Owner and leadership team, including scheduling, calendar support, documents, reports, and special projects.
• - Maintain an organized office environment by coordinating supplies, vendor services, meeting support, visitor accommodations, and general office needs.

Compensation and Benefits

• - Pay: $23.00 to $25.00 per hour.
• - Job Type: Temp-to-Hire.
• - Schedule: Full-Time.
• - Location: On-site in Woodinville, WA.

Required Qualifications and Skills

• - Manage front desk reception, client service, and professional phone support.
• - Process, document, and route incoming sales inquiries and customer information.
• - Support sales administration, reporting, correspondence, and customer follow-up.
• - Coordinate office administration, executive support, scheduling, and daily office organization.
• - Minimum 3+ years of experience in reception, sales administration, customer service, office administration, or a related administrative support role.
• - Strong customer service skills with a polished, professional, and client-focused approach.
• - Excellent verbal and written communication skills.
• - Strong phone etiquette and experience handling multiple incoming calls.
• - Experience documenting customer, client, or sales-related information with accuracy.
• - Proficiency with Microsoft Office, Outlook, Word, Excel, and general business software.
• - Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• - Reliable, dependable, proactive, and able to follow through with urgency.
• - Ability to handle confidential information with professionalism and discretion.
• - Positive team-first attitude with the ability to work independently and take ownership of responsibilities.

Preferred Qualifications

• - Experience supporting a business owner, executive team, or sales department.
• - CRM or lead management experience.
• - Experience in construction, professional services, manufacturing, distribution, or service-oriented industries.
• - Background working in a customer-facing office environment where professionalism, accuracy, and responsiveness are essential.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.