Safety Admin for a Dynamic Construction Team (ESOP)

Austin Commercial; Austin (TX); On-site; USD 38,000 - 46,000; Full time

Job summary

Austin Commercial seeks a Safety Administrative Assistant to support the Safety team on a large Austin project. The role is based in the jobsite trailer, working with field and office staff to coordinate daily operations and keep safety records updated.

The position requires Microsoft Office proficiency, strong communication, and the ability to manage multiple tasks. Austin Commercial is 100% employee-owned, emphasizing safety, service, and integrity.

Qualifications

• High school diploma or GED required; college degree and/or certification a plus.
• Experience in the Microsoft Office Suite.
• Strong communication skills (verbal and written).
• Strong word processing and Excel skills; ability to prepare spreadsheets, graphs and charts, and presentation materials.
• An aptitude for learning new software applications.
• Effective time management skills with the ability to work on multiple tasks concurrently.
• Ability to maintain confidentiality.

Responsibilities

• Provide administrative support to the Safety team and coordinate daily operations.
• Schedule meetings, trainings, and team events, including room bookings, attendee communication, and catering.
• Arrange travel for department staff, including flights, hotels, car rentals, and detailed itineraries.
• Assist in preparing presentations, reports, and documents using Microsoft Office tools.
• Maintain organized records and department files for easy access and reference.
• Support internal communications and employee engagement initiatives.
• Help with invoice processing, time entry, and other routine administrative tasks.
• Serves in an “as needed” capacity as back-up to other departments.
• Helps in the preparation of reports, invoice processing and/or weekly time entry.
• This position is based in the jobsite trailer, working closely with both field and office personnel.

Skills

Microsoft Office proficiency

Strong communication

Word processing & Excel

Learn new software

Time management

Confidentiality

Education

High school diploma or GED

College degree or certification a plus

Tools

Microsoft Office Suite

Job description

Austin Commercial seeks a Safety Administrative Assistant to support the Safety team on a large Austin project. The role is based in the jobsite trailer, working with field and office staff to coordinate daily operations and keep safety records updated.

The position requires Microsoft Office proficiency, strong communication, and the ability to manage multiple tasks. Austin Commercial is 100% employee-owned, emphasizing safety, service, and integrity.