Safety Administrative Assistant (Austin, Texas) - Austin Commercial

Austin External; Austin (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Austin Commercial, a leading construction firm, is seeking a Safety Administrative Assistant for a large project in Austin, Texas. The role is on-site in the jobsite trailer with close collaboration between field and office teams.

Responsibilities include scheduling meetings and trainings, arranging travel, preparing reports, maintaining records, and supporting safety communications. MS Office skills and strong organizational abilities are essential for success.

Qualifications

• High school diploma or GED required; college degree and/or certification a plus.
• Experience in Microsoft Office Suite; ability to prepare spreadsheets, graphs and charts; proficient with Excel.

Responsibilities

• Provide administrative support to the Safety team, coordinating daily operations and department priorities.
• Schedule meetings, trainings, and team events, including room bookings, attendee communication, and catering.
• Arrange travel for department staff, including flights, hotels, car rentals, and detailed itineraries.
• Assist in preparing presentations, reports, and documents using Microsoft Office tools.
• Maintain organized records and department files for easy access and reference.
• Support internal communications and employee engagement initiatives.
• Help with invoice processing, time entry, and other routine administrative tasks.
• Serve in an “as needed” capacity as back-up to other departments.
• Help in the preparation of reports, invoices, and weekly time entry.
• Position is based in the jobsite trailer, collaborating with field and office personnel.

Skills

Strong communication

Time management

Discretion/confidentiality

Adaptability

Education

High School Diploma or GED

College degree or certification a plus

Tools

Microsoft Office Suite

Excel

Presentations (PowerPoint)

Job description

Safety Administrative Assistant (Austin, Texas) - Austin Commercial

Job Category: Administrative

Requisition Number: SAFET034624

• Posted : October 9, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Austin, TX
Austin, TX, USA

Description

Do you want to make a difference? Do you want to grow your career at one of the industry’s leading construction firms? Austin Commercial is currently seeking a Safety Admin for a large project in Austin, TX. We set the standard for commercial construction and we’re looking for talented construction professionals to join us. Austin is 100% employee-owned, so every one of our employee-owners has a vested interest in our success. As a result, we consistently meet and exceed our customers’ expectations with our commitment to safety, service, and integrity. Join us today. We Own It!

Responsibilities:

• Provide administrative support to the Safety team, helping coordinate daily operations and department priorities
• Schedule meetings, trainings, and team events, including room bookings, attendee communication, and catering
• Arrange travel for department staff, including flights, hotels, car rentals, and detailed itineraries
• Assist in preparing presentations, reports, and documents using Microsoft Office tools
• Maintain organized records and department files for easy access and reference
• Support internal communications and employee engagement initiatives
• Help with invoice processing, time entry, and other routine administrative tasks
• Serves in an “as needed” capacity as back-up to other departments
• Helps in the preparation of reports, invoice processing and/or weekly time entry
• This position is based in the jobsite trailer, working closely with both field and office personnel

Requirements:

• High school diploma or GED required; college degree and/or certification a plus
• Experience in the Microsoft Office Suite
• Strong communication skills (verbal and written)
• Strong word processing and Excel skills; ability to prepare spreadsheets, graphs and charts, and presentation materials
• An aptitude for learning new software applications
• Effective time management skills with the ability to work on multiple tasks concurrently
• Ability to maintain confidentiality

Benefits & Compensation

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan.We are proud to be a 100% Employee-Owned Company (ESOP)!To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned .

Austin Commercial is an Equal Opportunity Employer.

A leader in the commercial construction industry for more than 100 years, Austin Commercial delivers construction management services, and builds landmark projects such as aviation, healthcare, corporate/office, hospitality, higher education, sports/themed entertainment and semiconductor/fabrication plants.

This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy.The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement).

Accessibility Note

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact thePeople Services Teamat(877) 831-1217.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.