Safety Administrative Assistant (Austin, Texas) - Austin Commercial

Austin Commercial; Austin (TX); On-site; USD 38,000 - 46,000; Full time

Job summary

Austin Commercial seeks a Safety Administrative Assistant to support the Safety team on a large Austin project. The role is based in the jobsite trailer, working with field and office staff to coordinate daily operations and keep safety records updated.

The position requires Microsoft Office proficiency, strong communication, and the ability to manage multiple tasks. Austin Commercial is 100% employee-owned, emphasizing safety, service, and integrity.

Qualifications

• High school diploma or GED required; college degree and/or certification a plus.
• Experience in the Microsoft Office Suite.
• Strong communication skills (verbal and written).
• Strong word processing and Excel skills; ability to prepare spreadsheets, graphs and charts, and presentation materials.
• An aptitude for learning new software applications.
• Effective time management skills with the ability to work on multiple tasks concurrently.
• Ability to maintain confidentiality.

Responsibilities

• Provide administrative support to the Safety team and coordinate daily operations.
• Schedule meetings, trainings, and team events, including room bookings, attendee communication, and catering.
• Arrange travel for department staff, including flights, hotels, car rentals, and detailed itineraries.
• Assist in preparing presentations, reports, and documents using Microsoft Office tools.
• Maintain organized records and department files for easy access and reference.
• Support internal communications and employee engagement initiatives.
• Help with invoice processing, time entry, and other routine administrative tasks.
• Serves in an “as needed” capacity as back-up to other departments.
• Helps in the preparation of reports, invoice processing and/or weekly time entry.
• This position is based in the jobsite trailer, working closely with both field and office personnel.

Skills

Microsoft Office proficiency

Strong communication

Word processing & Excel

Learn new software

Time management

Confidentiality

Education

High school diploma or GED

College degree or certification a plus

Tools

Microsoft Office Suite

Job description

Safety Administrative Assistant (Austin, Texas) - Austin Commercial

Do you want to make a difference? Do you want to grow your career at one of the industry’s leading construction firms? Austin Commercial is currently seeking a Safety Admin for a large project in Austin, TX. We set the standard for commercial construction and we’re looking for talented construction professionals to join us. Austin is 100% employee-owned, so every one of our employee-owners has a vested interest in our success. As a result, we consistently meet and exceed our customers’ expectations with our commitment to safety, service, and integrity. Join us today. We Own It!

Responsibilities:

• Provide administrative support to the Safety team, helping coordinate daily operations and department priorities
• Schedule meetings, trainings, and team events, including room bookings, attendee communication, and catering
• Arrange travel for department staff, including flights, hotels, car rentals, and detailed itineraries
• Assist in preparing presentations, reports, and documents using Microsoft Office tools
• Maintain organized records and department files for easy access and reference
• Support internal communications and employee engagement initiatives
• Help with invoice processing, time entry, and other routine administrative tasks
• Serves in an “as needed” capacity as back-up to other departments
• Helps in the preparation of reports, invoice processing and/or weekly time entry
• This position is based in the jobsite trailer, working closely with both field and office personnel

Requirements:

• High school diploma or GED required; college degree and/or certification a plus
• Experience in the Microsoft Office Suite
• Strong communication skills (verbal and written)
• Strong word processing and Excel skills; ability to prepare spreadsheets, graphs and charts, and presentation materials
• An aptitude for learning new software applications
• Effective time management skills with the ability to work on multiple tasks concurrently
• Ability to maintain confidentiality

Benefits & Compensation

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan.We are proud to be a 100% Employee-Owned Company (ESOP)!To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned .

Austin Commercial is an Equal Opportunity Employer.

A leader in the commercial construction industry for more than 100 years, Austin Commercial delivers construction management services, and builds landmark projects such as aviation, healthcare, corporate/office, hospitality, higher education, sports/themed entertainment and semiconductor/fabrication plants.

Accessibility Note

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact thePeople Services Teamat(877) 831-1217.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.