Safety Administrative Assistant (Austin, Texas) - Austin Commercial

Austin Industries, Inc.; Austin (TX); On-site; USD 42,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Life Insurance

401K (ESOP)

Job summary

Austin Commercial is seeking a Safety Admin to support the Safety team on a major Austin project. The role will handle scheduling, travel, and the preparation of reports and presentations, using Microsoft Office tools.

The position is based on the jobsite trailer, working closely with field and office staff. A high school diploma or GED is required, with a college degree or certification considered a plus. Strong communication and time management skills are essential.

Qualifications

• High school diploma or GED required; college degree and/or certification a plus.
• Experience with Microsoft Office Suite.
• Strong written and verbal communication skills.
• Good word processing and Excel skills; able to prepare spreadsheets, charts, and presentations.
• Aptitude for learning new software applications.
• Effective time management with multitasking ability.
• Ability to maintain confidentiality.
• Professional demeanor.

Responsibilities

• Provide administrative support to the Safety team and coordinate daily operations.
• Schedule meetings, trainings, and events, including room bookings and catering.
• Arrange travel for staff including flights, hotels, car returns and itineraries.
• Prepare presentations, reports and documents using Microsoft Office tools.
• Maintain organized records and department files for quick access.
• Support internal communications and employee engagement initiatives.
• Handle invoice processing, time entry, and other routine tasks as needed.
• Serve as back-up to other departments when required.
• Assist in weekly time entry and report preparation.
• Position based in the jobsite trailer, collaborating with field and office personnel.

Skills

Communication

Time management

Confidentiality

Professional demeanor

Education

High school diploma or GED

College degree or certification a plus

Tools

Microsoft Office

Excel

Job description

Do you want to make a difference? Do you want to grow your career at one of the industry’s leading construction firms? Austin Commercial is currently seeking a Safety Admin for a large project in Austin, TX. We set the standard for commercial construction and we’re looking for talented construction professionals to join us. Austin is 100% employee-owned, so every one of our employee-owners has a vested interest in our success. As a result, we consistently meet and exceed our customers’ expectations with our commitment to safety, service, and integrity. Join us today. We Own It!

Responsibilities

• Provide administrative support to the Safety team, helping coordinate daily operations and department priorities
• Schedule meetings, trainings, and team events, including room bookings, attendee communication, and catering
• Arrange travel for department staff, including flights, hotels, car rentals, and detailed itineraries
• Assist in preparing presentations, reports, and documents using Microsoft Office tools
• Maintain organized records and department files for easy access and reference
• Support internal communications and employee engagement initiatives
• Help with invoice processing, time entry, and other routine administrative tasks
• Serves in an “as needed” capacity as back-up to other departments
• Helps in the preparation of reports, invoice processing and/or weekly time entry
• This position is based in the jobsite trailer, working closely with both field and office personnel

Requirements

• High school diploma or GED required; college degree and/or certification a plus
• Experience in the Microsoft Office Suite
• Strong communication skills (verbal and written)
• Strong word processing and Excel skills; ability to prepare spreadsheets, graphs and charts, and presentation materials
• An aptitude for learning new software applications
• Effective time management skills with the ability to work on multiple tasks concurrently
• Ability to maintain confidentiality
• Professional demeanor

Benefits & Compensation

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee‑Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned.

Austin Commercial is an Equal Opportunity Employer.

See the “Know Your Rights” poster available in English and Spanish.

About Austin Commercial

A leader in the commercial construction industry for more than 100 years, Austin Commercial delivers construction management services, and builds landmark projects such as aviation, healthcare, corporate/office, hospitality, higher education, sports/themed entertainment and semiconductor/fabrication plants.

To learn more about us, visit https://www.austin-ind.com/what-we-do/commercial.

No Third-Party Inquiries Please

This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement).

Accessibility Note

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