Residency Program Administrator

Montefiore Hudson Valley Collaborative; New York (NY); Vor Ort; USD 55.000 - 69.000; Vollzeit

Zusammenfassung

Montefiore Hudson Valley Collaborative is seeking a Residency Program Administrator to oversee psychiatry and psychology training programs in the Bronx. The role provides administrative and clerical support, ensuring onboarding of new trainees and maintaining records across residency, internship, and fellowship activities.

The ideal candidate will have a Bachelor’s or Associate’s degree with at least three years of experience in trainee program management and strong proficiency in Microsoft

Qualifikationen

• Bachelor’s degree preferred; Associate’s degree required.
• Three years of professional experience; trainee program management experience preferred.
• Proficient with Microsoft Office suite and related tools such as Adobe, SharePoint and Forms.

Aufgaben

• Coordinate compliance with accrediting bodies (ACGME, ABPN, GME, APA, APPIC).
• Provide project management support for operational, financial and growth initiatives.
• Manage general duties for Directors (photocopying, fax, mailing) and maintain office supplies.
• Prepare memos, reports and maintain electronic/hard-copy filing for residency, internship and fellowship matters.
• Handle information requests and distribute via email, mail, phone or text; prepare written responses.
• Facilitate event registration and execution; assist with interview days, graduation, onboarding and orientation.
• Coordinate internship/fellowship events including meals and meetings by arranging space and supplies.
• Assist with electronic databases; create forms, invoices and reimbursement requests.

Kenntnisse

Verbal and written communication

Ausbildung

Bachelor’s degree preferred

Associate’s degree required

Tools

Microsoft Office

Adobe Acrobat

Microsoft 365

SharePoint

Forms

Jobbeschreibung

Residency Program Administrator### Residency Program AdministratorApply: 3317 Rochambeau Avenue: Full time: Posted Today: JR233902**City/State:**Bronx, New York**Grant Funded:**No**Department:**Psych - Residency Training**Work Shift:**Day**Work Days:**MON-FRI**Scheduled Hours:**8:30 AM-5 PM**Scheduled Daily Hours:**7.5 HOURS**Pay Range:**$54,800.00-$68,500.00Job SummaryUnder the direction of the Director of Psychology Training, Director of Child and Adolescent Psychiatry Fellowship, Director of Psychiatry Residency Training Program and the Unified Administrator, a Residency and Psychology Training Program Administrator will oversee and manage psychiatry and psychology training programs.This position provides key administrative and clerical support to the Psychology and Psychiatry Training Programs. Individual will be detail-oriented, possess strong interpersonal and communication skills, be capable of managing multiple projects at once with the ability to prioritize work assignments, and have excellent organization skills.Responsible for the processing of applications, and maintenance of statistical reports and records for the programs. Ensure that new trainees are onboarded successfully. Is responsible for general clerical responsibilities, planning, preparing required correspondence, organization of and scheduling of activities. Support applications and maintain HR files. Essential Functions· Coordinate compliance with accrediting agencies (e.g., ACGME, ABPN, GME, APA, APPIC, etc.)· Provide project management assistance and support specific operational, financial and/ or business growth initiatives· Manage general duties for Directors - photocopying, fax, mailing and maintain office supply inventories and storage facilities as necessary for areas of responsibility· Prepare memos, reports, and other correspondence for Directors, maintain up-to-date and organized electronic and hard copy filing system for all residency, internship and fellowship related matters. Retrieve documents from filing system.· Handle requests for information and data and distribute information via email, mail, phone, or text message, as requested by Program Coordinator, Directors, or Vice Chairperson. Prepare written responses to routine inquiries.· Facilitate special event registration / execution. Assist with various program operations, e.g., interview days, graduation, on-boarding, orientation, and other resident, intern, and fellow activities. Coordinate internship and fellowship events including recruitment meals and special meetings by securing room, ordering food and supplies, set up and clean up.· Assist with compilation and maintenance of electronic database systems· Create / process forms, invoices, and check requests for all reimbursements Qualifications· Bachelor’s Degree preferred (Associate’s Degree required)· Three years of professional experience. Previous experience in trainee program management preferred.· Computer Proficiencies:· Microsoft Office Professional: Word, Excel, and Power Point.· Other Microsoft programs as assigned such as Adobe Professional, Microsoft 365 and related apps (OneDrive, SharePoint, Forms, etc.).· Excellent verbal and written communicationVK-LI