Residency Program Administrator

Montefiore Einstein; New York (NY); On-site; USD 55,000 - 69,000; Full time

Job summary

Montefiore Medical Center in the Bronx seeks a Residency and Psychology Training Program Administrator to oversee psychiatry and psychology training programs. You will provide critical clerical support, manage applications, and maintain records with strong organization and communication skills.

The role includes coordinating events, onboarding, and data reporting for multiple training pathways. The position requires a bachelor’s (or associate’s with relevant experience) and advanced MS Office

Qualifications

• Bachelor’s degree preferred; associate degree required.
• Three years of professional experience in trainee program management.
• Strong Microsoft Office proficiency and clerical/administrative skills.

Responsibilities

• Coordinate applications and onboarding for residency, internship and fellowship programs.
• Prepare memos, reports and maintain filing systems for training programs.
• Handle inquiries and data requests, distribute information via email, phone or text.
• Support event registration and execution for interviews, graduations and orientation.
• Assist with electronic databases and form processing for reimbursements.
• Provide project management support for operational and administrative initiatives.

Skills

Microsoft Office

Excel

Word

PowerPoint

Adobe Acrobat

SharePoint

OneDrive

Forms

Verbal communication

Written communication

Education

Associate's Degree

Bachelor's Degree preferred

Tools

Microsoft Office Suite

Adobe Professional

SharePoint

Microsoft 365

OneDrive

Forms

Job description

City/State:Bronx, New YorkGrant Funded:NoDepartment:Psych - Residency TrainingWork Shift:DayWork Days:MON-FRIScheduled Hours:8:30 AM-5 PMScheduled Daily Hours:7.5 HOURSPay Range:$54,800.00-$68,500.00Job SummaryUnder the direction of the Director of Psychology Training, Director of Child and Adolescent Psychiatry Fellowship, Director of Psychiatry Residency Training Program and the Unified Administrator, a Residency and Psychology Training Program Administrator will oversee and manage psychiatry and psychology training programs.This position provides key administrative and clerical support to the Psychology and Psychiatry Training Programs. Individual will be detail-oriented, possess strong interpersonal and communication skills, be capable of managing multiple projects at once with the ability to prioritize work assignments, and have excellent organization skills.Responsible for the processing of applications, and maintenance of statistical reports and records for the programs. Ensure that new trainees are onboarded successfully. Is responsible for general clerical responsibilities, planning, preparing required correspondence, organization of and scheduling of activities. Support applications and maintain HR files. Essential Functions· Coordinate compliance with accrediting agencies (e.g., ACGME, ABPN, GME, APA, APPIC, etc.)· Provide project management assistance and support specific operational, financial and/ or business growth initiatives· Manage general duties for Directors - photocopying, fax, mailing and maintain office supply inventories and storage facilities as necessary for areas of responsibility· Prepare memos, reports, and other correspondence for Directors, maintain up-to-date and organized electronic and hard copy filing system for all residency, internship and fellowship related matters. Retrieve documents from filing system.· Handle requests for information and data and distribute information via email, mail, phone, or text message, as requested by Program Coordinator, Directors, or Vice Chairperson. Prepare written responses to routine inquiries.· Facilitate special event registration / execution. Assist with various program operations, e.g., interview days, graduation, on-boarding, orientation, and other resident, intern, and fellow activities. Coordinate internship and fellowship events including recruitment meals and special meetings by securing room, ordering food and supplies, set up and clean up.· Assist with compilation and maintenance of electronic database systems· Create / process forms, invoices, and check requests for all reimbursementsQualifications· Bachelor’s Degree preferred (Associate’s Degree required)· Three years of professional experience. Previous experience in trainee program management preferred.· Computer Proficiencies:· Microsoft Office Professional: Word, Excel, and Power Point.· Other Microsoft programs as assigned such as Adobe Professional, Microsoft 365 and related apps (OneDrive, SharePoint, Forms, etc.).· Excellent verbal and written communicationVK-LIMontefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.