Residency Program Administrator

Montefiore New Rochelle; New York (NY); On-site; USD 55,000 - 69,000; Full time

Job summary

Montefiore New Rochelle is seeking a Residency Program Administrator to manage psychiatry and psychology training programs in a fast-paced academic setting. You will oversee applications, maintain records, and support directors with communications and scheduling.

The role requires strong organization, detail orientation, and excellent verbal and written communication skills, with a focus on onboarding new trainees and coordinating program events.

Qualifications

• Bachelor’s degree preferred; Associate’s degree required.
• Three years of professional experience; trainee program management experience preferred.
• Proficient in Microsoft Office; familiarity with Adobe Professional, SharePoint, OneDrive, Forms.

Responsibilities

• Coordinate compliance with accrediting agencies (ACGME, ABPN, APA, APPIC).
• Provide project management support for operational, financial and business growth initiatives.
• Handle administrative duties for Directors, including memos, reports, filing and correspondence.
• Assist with onboarding, interview days, graduations, and resident activities.
• Assist with compilation and maintenance of electronic databases and HR files.
• Arrange interviews, registrations, events and other program-related activities.

Skills

Detail-oriented

Interpersonal skills

Communication

Time management

Project management

Education

Associate’s Degree required

Bachelor’s Degree preferred

Tools

Microsoft Office

Word

Excel

PowerPoint

Adobe Professional

SharePoint

OneDrive

Forms

Job description

Residency Program Administrator### Residency Program AdministratorApply: 3317 Rochambeau Avenue: Full time: Posted Today: JR233902**City/State:**Bronx, New York**Grant Funded:**No**Department:**Psych - Residency Training**Work Shift:**Day**Work Days:**MON-FRI**Scheduled Hours:**8:30 AM-5 PM**Scheduled Daily Hours:**7.5 HOURS**Pay Range:**$54,800.00-$68,500.00Job SummaryUnder the direction of the Director of Psychology Training, Director of Child and Adolescent Psychiatry Fellowship, Director of Psychiatry Residency Training Program and the Unified Administrator, a Residency and Psychology Training Program Administrator will oversee and manage psychiatry and psychology training programs.This position provides key administrative and clerical support to the Psychology and Psychiatry Training Programs. Individual will be detail-oriented, possess strong interpersonal and communication skills, be capable of managing multiple projects at once with the ability to prioritize work assignments, and have excellent organization skills.Responsible for the processing of applications, and maintenance of statistical reports and records for the programs. Ensure that new trainees are onboarded successfully. Is responsible for general clerical responsibilities, planning, preparing required correspondence, organization of and scheduling of activities. Support applications and maintain HR files. Essential Functions· Coordinate compliance with accrediting agencies (e.g., ACGME, ABPN, GME, APA, APPIC, etc.)· Provide project management assistance and support specific operational, financial and/ or business growth initiatives· Manage general duties for Directors - photocopying, fax, mailing and maintain office supply inventories and storage facilities as necessary for areas of responsibility· Prepare memos, reports, and other correspondence for Directors, maintain up-to-date and organized electronic and hard copy filing system for all residency, internship and fellowship related matters. Retrieve documents from filing system.· Handle requests for information and data and distribute information via email, mail, phone, or text message, as requested by Program Coordinator, Directors, or Vice Chairperson. Prepare written responses to routine inquiries.· Facilitate special event registration / execution. Assist with various program operations, e.g., interview days, graduation, on-boarding, orientation, and other resident, intern, and fellow activities. Coordinate internship and fellowship events including recruitment meals and special meetings by securing room, ordering food and supplies, set up and clean up.· Assist with compilation and maintenance of electronic database systems· Create / process forms, invoices, and check requests for all reimbursements Qualifications· Bachelor’s Degree preferred (Associate’s Degree required)· Three years of professional experience. Previous experience in trainee program management preferred.· Computer Proficiencies:· Microsoft Office Professional: Word, Excel, and Power Point.· Other Microsoft programs as assigned such as Adobe Professional, Microsoft 365 and related apps (OneDrive, SharePoint, Forms, etc.).· Excellent verbal and written communicationVK-LI