Residency Program Administrator

Montefiore Health System; New York (NY); On-site; USD 55,000 - 69,000; Full time

Job summary

Montefiore Medical Center in Bronx, NY seeks a Residency and Psychology Training Program Administrator to oversee psychiatry and psychology training programs under senior Directors and the Unified Administrator. This role provides essential administrative support and coordination across residency, internship, and fellowship activities.

The individual will handle applications, onboarding, reporting, and HR file maintenance, while ensuring compliance with accrediting bodies and supporting program

Qualifications

• Associate’s Degree required; Bachelor’s preferred.
• Minimum three years of professional experience; trainee program management experience preferred.
• Proficient in Microsoft Office; strong written and verbal communication.

Responsibilities

• Coordinate accreditation with agencies (ACGME, ABPN, GME, APA, APPIC).
• Provide project management support for operational, financial and growth initiatives.
• Support Directors with administrative tasks: photocopying, mailing, supply management, and filing.
• Prepare memos, reports, and correspondence; maintain electronic and hard-copy filing systems.
• Handle information requests and distribute information via email, mail, phone or text; prepare routine responses.
• Assist with program events (interviews, graduation, onboarding, orientation) and coordinate meals and supplies.
• Maintain electronic databases; create/process forms, invoices and reimbursements.

Skills

Verbal and written communication

Detail oriented

Project management

Interpersonal skills

Education

Associate’s Degree required

Bachelor’s Degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Professional

Microsoft 365 apps (OneDrive, SharePoint, Forms)

SharePoint

Job description

Job Summary

Under the direction of the Director of Psychology Training, Director of Child and Adolescent Psychiatry Fellowship, Director of Psychiatry Residency Training Program and the Unified Administrator, a Residency and Psychology Training Program Administrator will oversee and manage psychiatry and psychology training programs.

City/State

Bronx, New York

Grant Funded

No

Department

Psych - Residency Training

Work Shift

Day

Work Days

MON-FRI

Scheduled Hours

8:30 AM-5 PM

Scheduled Daily Hours

7.5 HOURS

Pay Range

$54,800.00-$68,500.00

Job Summary

Under the direction of the Director of Psychology Training, Director of Child and Adolescent Psychiatry Fellowship, Director of Psychiatry Residency Training Program and the Unified Administrator, a Residency and Psychology Training Program Administrator will oversee and manage psychiatry and psychology training programs.

This position provides key administrative and clerical support to the Psychology and Psychiatry Training Programs. Individual will be detail-oriented, possess strong interpersonal and communication skills, be capable of managing multiple projects at once with the ability to prioritize work assignments, and have excellent organization skills.

Responsible for the processing of applications, and maintenance of statistical reports and records for the programs. Ensure that new trainees are onboarded successfully. Is responsible for general clerical responsibilities, planning, preparing required correspondence, organization of and scheduling of activities. Support applications and maintain HR files. Essential Functions

• Coordinate compliance with accrediting agencies (e.g., ACGME, ABPN, GME, APA, APPIC, etc.)
• Provide project management assistance and support specific operational, financial and/ or business growth initiatives
• Manage general duties for Directors - photocopying, fax, mailing and maintain office supply inventories and storage facilities as necessary for areas of responsibility
• Prepare memos, reports, and other correspondence for Directors, maintain up-to-date and organized electronic and hard copy filing system for all residency, internship and fellowship related matters. Retrieve documents from filing system.
• Handle requests for information and data and distribute information via email, mail, phone, or text message, as requested by Program Coordinator, Directors, or Vice Chairperson. Prepare written responses to routine inquiries.
• Facilitate special event registration / execution. Assist with various program operations, e.g., interview days, graduation, on-boarding, orientation, and other resident, intern, and fellow activities. Coordinate internship and fellowship events including recruitment meals and special meetings by securing room, ordering food and supplies, set up and clean up.
• Assist with compilation and maintenance of electronic database systems
• Create / process forms, invoices, and check requests for all reimbursements

Qualifications

• Bachelor’s Degree preferred (Associate’s Degree required)
• Three years of professional experience. Previous experience in trainee program management preferred.
• Computer Proficiencies:
• Microsoft Office Professional: Word, Excel, and Power Point.
• Other Microsoft programs as assigned such as Adobe Professional, Microsoft 365 and related apps (OneDrive, SharePoint, Forms, etc.).
• Excellent verbal and written communication

VK-LI

Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.