Residency Program Administrator

3000 Montefiore Medical Center; Providence (RI); Presencial; USD 55.000 - 69.000; Jornada completa

Descripción de la vacante

Montefiore Medical Center in Bronx, NY is seeking a Residency and Psychology Training Program Administrator to oversee psychiatry and psychology training programs. You will manage applications, onboarding, and required reporting, and support Directors with clerical and coordination tasks.

Responsibilities include coordinating accrediting compliance, event planning for interviews and graduations, and maintaining electronic databases and HR files to enable smooth program operations.

Formación

• Bachelor’s Degree preferred (Associate’s Degree required).
• Three years of professional experience. Previous trainee program management preferred.
• Computer Proficiencies: Microsoft Office Pro: Word, Excel, PowerPoint; Adobe Pro, Microsoft 365 tools (OneDrive, SharePoint, Forms).

Responsabilidades

• Coordinate compliance with accrediting agencies (ACGME, ABPN, GME, APA, APPIC).
• Provide project management support for operational, financial and growth initiatives.
• Manage general duties for Directors: photocopying, filing, supplies and storage.
• Prepare memos, reports, and correspondence; maintain filing systems for residency matters.
• Handle information requests and distribute data via email, mail, phone, or text.
• Facilitate event registrations; assist with interviews, graduation, onboarding, orientation, activities.
• Coordinate internship/fellowship events including meals, room setup, and cleanup.
• Assist with electronic database maintenance; create forms, invoices, and reimbursements.

Conocimientos

MS Office

Communication

Program management

Educación

Bachelor’s degree

Associate’s degree

Herramientas

Adobe Pro

SharePoint

OneDrive

Forms

Descripción del empleo

City/State: Bronx, New York
Grant Funded: No
Department: Psych - Residency Training
Work Shift: Day
Work Days: MON-FRI
Scheduled Hours: 8:30 AM-5 PM
Scheduled Daily Hours: 7.5 HOURS
Pay Range: $54,800.00-$68,500.00

Job Summary Under the direction of the Director of Psychology Training, Director of Child and Adolescent Psychiatry Fellowship, Director of Psychiatry Residency Training Program and the Unified Administrator, a Residency and Psychology Training Program Administrator will oversee and manage psychiatry and psychology training programs. This position provides key administrative and clerical support to the Psychology and Psychiatry Training Programs. Individual will be detail-oriented, possess strong interpersonal and communication skills, be capable of managing multiple projects at once with the ability to prioritize work assignments, and have excellent organization skills. Responsible for the processing of applications, and maintenance of statistical reports and records for the programs. Ensure that new trainees are onboarded successfully. Is responsible for general clerical responsibilities, planning, preparing required correspondence, organization of and scheduling of activities. Support applications and maintain HR files.

Essential Functions

• Coordinate compliance with accrediting agencies (e.g., ACGME, ABPN, GME, APA, APPIC, etc.)
• Provide project management assistance and support specific operational, financial and/ or business growth initiatives
• Manage general duties for Directors - photocopying, fax, mailing and maintain office supply inventories and storage facilities as necessary for areas of responsibility
• Prepare memos, reports, and other correspondence for Directors, maintain up-to-date and organized electronic and hard copy filing system for all residency, internship and fellowship related matters. Retrieve documents from filing system.
• Handle requests for information and data and distribute information via email, mail, phone, or text message, as requested by Program Coordinator, Directors, or Vice Chairperson. Prepare written responses to routine inquiries.
• Facilitate special event registration / execution. Assist with various program operations, e.g., interview days, graduation, on-boarding, orientation, and other resident, intern, and fellow activities.
• Coordinate internship and fellowship events including recruitment meals and special meetings by securing room, ordering food and supplies, set up and clean up.
• Assist with compilation and maintenance of electronic database systems
• Create / process forms, invoices, and check requests for all reimbursements

Qualifications

• Bachelor’s Degree preferred (Associate’s Degree required)
• Three years of professional experience. Previous experience in trainee program management preferred.
• Computer Proficiencies: Microsoft Office Professional: Word, Excel, and Power Point. Other Microsoft programs as assigned such as Adobe Professional, Microsoft 365 and related apps (OneDrive, SharePoint, Forms, etc.). Excellent verbal and written communication VK-LI

Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.

Since its inception in 1884, Montefiore’s mission has been to heal, to teach, to discover and advance the health of the communities we serve. Montefiore's state-of-the-art facilities include the internationally-recognized Children’s Hospital at Montefiore and our Notable Centers of Excellence - Montefiore Einstein Center for Cancer Care, Montefiore Einstein Center for Heart and Vascular Care, Montefiore Einstein Center for Transplantation. Combined with a growing number of locations for primary and specialty care throughout the Bronx and Westchester County, Montefiore is the ideal organization to apply and hone your expertise. An assortment of insurance products and discount programs through Voluntary Benefits. Check out our comprehensive benefits available to you when you join our outstanding team! To heal, to teach, to discover and to advance the health of the communities we serve. To be a premier academic medical center that transforms health and enriches lives.

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