Residence Life Office Lead

Chapman University; Orange (AL); On-site; USD 20,000 - 28,000; Part time

Job summary

Chapman University, Orange campus, seeks a Lead Office Assistant to provide general operational and administrative support for Residence Life and First-Year Experience by guiding Office Assistant staff and coordinating schedules and communications.

Responsibilities include hiring support, developing Office Assistant staff, creating schedules, maintaining organized work environments, and collaborating on large projects.

Qualifications

• Minimum of one year of experience serving as an Office Assistant.
• Strong knowledge of Residence Life policies, procedures, and office operations.
• Demonstrated ability to work independently and take initiative in a leadership role.
• Strong organizational and time-management skills.
• Effective written and verbal communication skills.
• Ability to maintain professionalism when interacting with students, staff, and campus partners.
• Strong interpersonal and communication skills, with the ability to interact effectively with students, staff, and campus partners.
• Ability to think quickly and respond appropriately in a fast-paced environment.
• Demonstrated ability to work collaboratively as part of a team.
• Strong problem-solving skills and a proactive approach to completing tasks.

Responsibilities

• Assist with the hiring of Office Assistants.
• Facilitate Office Assistant development by coordinating meetings, creating and distributing newsletters, and sending informational communications as needed.
• Collect Office Assistant availability and class schedules and develop Office Assistant schedules for each academic term.
• Meet regularly with the Administrative Assistant to discuss Office Assistant staff concerns, policy and procedure questions, project updates, and weekly assignments.
• Monitor and maintain the organization and cleanliness of the Central and RSD areas, with a focus on Office Assistant workspaces.
• Collaborate with the Administrative Assistant to manage and track the progress of large-scale projects, including: Archiving student files at the end of each semester; Supporting check-in day activities at the beginning of the fall semester; Conducting file audits.
• Perform other duties as assigned.

Job description

Chapman University, Orange campus, seeks a Lead Office Assistant to provide general operational and administrative support for Residence Life and First-Year Experience by guiding Office Assistant staff and coordinating schedules and communications.

Responsibilities include hiring support, developing Office Assistant staff, creating schedules, maintaining organized work environments, and collaborating on large projects.