Ophthalmology Administrative Assistant - Academic Medical Center

University-of-California,-Irvin; Irvine (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

The University of California, Irvine (UCI) seeks an experienced administrative assistant to provide comprehensive support to assigned faculty, manage complex calendars, schedule travel, and act as a liaison across UCI entities.

This temporary role requires proficiency in Microsoft Office, excellent communication, and the ability to multitask in a fast-paced academic environment; helpful background in healthcare or higher education; offers competitive pay and benefits.

Qualifications

• Previous experience as an administrative assistant in a fast-paced or academic/healthcare environment.
• Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent interpersonal and communication skills for diverse interactions.
• Ability to multi-task, prioritize workload, and exercise sound judgment in a changing environment.

Responsibilities

• Provide comprehensive administrative support to assigned faculty members, managing complex calendars and scheduling.
• Coordinate all travel arrangements, itineraries, and administrative logistics for faculty.
• Serve as a primary administrative liaison across UCI, UC Irvine Health, the School of Medicine, and national/international partners.
• Screen inquiries, answer calls, draft polished business correspondence with proper English and grammar.

Skills

Administrative support

Calendar management

Travel coordination

Liaison & correspondence

Microsoft Office

Tools

Microsoft Office

Job description

The University of California, Irvine (UCI) seeks an experienced administrative assistant to provide comprehensive support to assigned faculty, manage complex calendars, schedule travel, and act as a liaison across UCI entities.

This temporary role requires proficiency in Microsoft Office, excellent communication, and the ability to multitask in a fast-paced academic environment; helpful background in healthcare or higher education; offers competitive pay and benefits.