Reprographics & Office Services Specialist

SmartRecruiters, Inc.; Dallas (TX); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid time off

Tuition assistance and discounts

Job summary

RRD is seeking an Office Services Associate to provide back office services for our client and teams, including reprographics (copy) and mail services, with support for hospitality, facilities, audio/visual, reception and other Williams Lea service lines as needed.

Key duties include following procedures, filling out job tickets, meeting deadlines, troubleshooting basic equipment, communicating with supervisors, handling up to 50 lbs, and ensuring quality assurance.

Qualifications

• High school diploma or equivalent.
• Minimum 1 year office services experience preferably in a legal, banking or large corporate environment.
• Skilled in the use of mail, phone, email, digital reprographics and mail equipment.
• Familiar with general back office procedures to meet and maintain client satisfaction.
• Proven customer service skills are required in order to create, maintain and enhance customer relationships.
• Good written and verbal communication skills, including professional telephone and email etiquette.
• Attention to detail with good organizational skills.
• Must be able to meet deadlines and complete all projects in a timely manner.
• Ability to handle sensitive and/or confidential documents and information.
• Able to make independent decisions that conform to business needs and policy.
• Good problem-solving skills, with the ability and understanding of when to elevate a problem to a supervisory level.
• Must work well in a team environment.
• Must be able to interact effectively with multi-functional and diverse backgrounds.
• Ability to work in a fast-paced environment.
• Must be self-motivated with positive can-do attitude.

Responsibilities

• Utilize logs for all office services work.
• Ensure that job tickets are properly filled out before beginning work.
• Perform work in office services, primarily reprographics, mail and intake functions according to established procedures.
• Follow procedures to run jobs in proper order.
• Communicate with supervisor or client on job or deadline issues.
• Meet contracted deadlines for accepting, completing, and delivering all work.
• Troubleshoot basic equipment problems.
• Be able to lift up to 50 lbs. on a regular basis.
• Prioritize workflow.
• Performs Quality Assurance on own and work of others.
• Load machines with various paper, toner, supplies.
• Answer telephone, emails, and place service calls when needed.
• Interact with clients in person, over the phone or electronically.
• Adhere to Williams Lea policies in addition to client site policies.
• Use equipment and supplies in a cost-efficient manner.

Skills

Customer service

Attention to detail

Team player

Communication skills

Problem solving

Education

High school diploma or equivalent

Tools

Mail and reprographics equipment

Job description

RRD is seeking an Office Services Associate to provide back office services for our client and teams, including reprographics (copy) and mail services, with support for hospitality, facilities, audio/visual, reception and other Williams Lea service lines as needed.

Key duties include following procedures, filling out job tickets, meeting deadlines, troubleshooting basic equipment, communicating with supervisors, handling up to 50 lbs, and ensuring quality assurance.