Remote Virtual Assistant – Recruiting Admin

Quality Staffing; United States; Remote; USD 74,000 - 81,000; Full time

Job summary

Quality Staffing is seeking an Entry Level Virtual Assistant to join our team remotely from New York. This full-time role supports the recruiting team with email management, scheduling, candidate sourcing, data entry, and document preparation.

You will work closely with recruiters and account managers, gaining exposure to the staffing industry while developing essential admin and operational skills in a fast-paced, collaborative environment.

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree preferred
• 0–2 years of experience in an administrative, customer service, or support role
• Strong written and verbal communication skills
• Proficiency with Microsoft Office Suite and Google Workspace
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize effectively in a remote environment
• Comfortable learning new software and tools quickly
• Reliable internet connection and a dedicated home workspace
• Self-motivated with a positive and proactive attitude
• Ability to work independently as well as part of a collaborative team
• Preferred: Familiarity with applicant tracking systems or CRM software
• Preferred: Experience with scheduling tools and virtual meeting platforms

Responsibilities

• Manage and organize email correspondence, calendars, and scheduling for team members
• Assist with candidate sourcing and initial outreach through various platforms
• Maintain and update candidate records in the applicant tracking system
• Prepare and format documents, reports, and presentations as needed
• Coordinate virtual meetings and interviews between candidates and recruiters
• Respond to inquiries from candidates and clients in a timely and professional manner
• Perform data entry and ensure accuracy of information across databases
• Support the onboarding process for new hires and placements
• Conduct research on industry trends and potential client leads
• Assist with social media management and job posting distribution
• Collaborate with team members to improve administrative workflows
• Handle confidential information with discretion and professionalism

Skills

Communication

MS Office

Google Workspace

Organizational skills

Remote work

Time management

Independent work

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Applicant tracking systems

CRM software

Scheduling tools

Virtual meeting platforms

Job description

Quality Staffing is seeking an Entry Level Virtual Assistant to join our team remotely from New York. This full-time role supports the recruiting team with email management, scheduling, candidate sourcing, data entry, and document preparation.

You will work closely with recruiters and account managers, gaining exposure to the staffing industry while developing essential admin and operational skills in a fast-paced, collaborative environment.