Remote Virtual Assistant for Design & Project Coordination

Burjline Builders; Thornton Township (IL); On-site; USD 21,000 - 39,000; Full time

Job summary

DesignYourBasement is seeking a proactive Virtual Assistant to provide comprehensive administrative support to our team. This is a FULL_TIME, remote role; you will manage calendars, handle client communications, and organize project documents.

Based remotely, you will help coordinate design projects, maintain records in the CRM, and liaise with team members to keep workflows smooth. The ideal candidate is detail-oriented, organized, and capable of working independently.

Qualifications

• Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar role.
• Exceptional organisational and time‑management skills with the ability to prioritise tasks effectively.
• Excellent written and verbal communication skills with a high level of professionalism.
• Strong proficiency in Microsoft Office Suite, Google Workspace, and other common office software.
• The ability to work independently with minimal supervision and a high degree of self‑motivation.
• Meticulous attention to detail and a commitment to producing high‑quality work.
• Experience or a keen interest in the interior design, architecture, or construction industry would be highly advantageous.
• Familiarity with project management software (e.g., Asana, Trello) or CRM systems is desirable.

Responsibilities

• Manage calendars, schedule client consultations, and coordinate appointments for the design team.
• Serve as a primary point of contact for client enquiries, handling emails and phone calls in a professional and timely manner.
• Prepare, organise, and maintain project-related documents, including client briefs, contracts, and design files.
• Perform accurate data entry and maintain up-to‑date client records in our company database or CRM system.
• Assist with basic project coordination tasks, such as tracking project milestones and following up on deadlines.
• Provide general administrative support to ensure the efficient running of day‑to‑day operations.
• Liaise with internal team members to ensure clear communication and workflow continuity.

Skills

Time management

Communication

Organisational skills

MS Office

Google Workspace

Self-motivation

Attention to detail

Project familiarity

Tools

Asana

Trello

CRM

Job description

DesignYourBasement is seeking a proactive Virtual Assistant to provide comprehensive administrative support to our team. This is a FULL_TIME, remote role; you will manage calendars, handle client communications, and organize project documents.

Based remotely, you will help coordinate design projects, maintain records in the CRM, and liaise with team members to keep workflows smooth. The ideal candidate is detail-oriented, organized, and capable of working independently.