Remote Trade Show & Events Lead

Midwest Veterinary Supply, Inc.; Manchester (NH); Remote; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

AD&D Insurance

Disability Insurance

401k Plan

Paid Holidays

Paid Time Off

Job summary

Midwest Veterinary Supply, Inc. is seeking a Trade Show & Events Manager to lead planning and execution of 65+ industry events annually, aligning with Marketing and business priorities. The role partners with the Director of Brand Engagement, Marketing, and Sales to translate objectives into event plans, timelines, logistics, and attendee communications.

Travel up to 20% may be required. The position offers remote work with stateside residency requirements and a focus on delivering

Qualifications

• Bachelor's degree in Marketing, Event Management, Communications, Business, Hospitality, or related field.
• Five+ years coordinating trade shows, conferences, or similar programs.
• Experience coordinating vendor relationships, event logistics, registration, budgets, contracts, shipping, and post-event reconciliation.
• B2B or veterinary/animal health industry experience is a plus.
• Excellent written and verbal communication with internal stakeholders.
• Strong attention to detail and proactive problem-solving.
• Ability to manage event-related expenses and maintain documentation.
• Proficiency with common business productivity tools and event systems.
• Ability to anticipate risks and adapt to changing requirements.

Responsibilities

• Coordinate Midwest Veterinary Supply's participation in more than 65 trade shows and industry events annually, ensuring priorities and plans align with Marketing and commercial objectives.
• Manage the end-to-end event lifecycle, including event research, registration, sponsorship applications, exhibitor agreements, deadlines, requirements, and deliverables.
• Develop and maintain event plans, project timelines, checklists, and readiness communications to keep internal stakeholders informed and prepared.
• Coordinate booth logistics, including shipping, transportation, setup arrangements, return shipments, and related service orders.
• Partner with event organizers, exhibition service providers, and external vendors to resolve issues, manage requirements, and support successful execution.
• Coordinate branded apparel, promotional materials, giveaways, booth assets, and other materials needed by event participants.
• Ensure consistent, professional presentation of the Midwest Veterinary Supply brand across trade shows and event touchpoints.
• Assist in the planning and coordination of sales meetings, training events, and continuing education programs in partnership with internal business owners.
• Work with third party vendors to research and secure appropriate venues, hotel accommodations, meeting rooms, and event spaces based on event objectives, attendee needs, and budget.
• Coordinate food and beverage, room layouts, audiovisual needs, meeting materials, registration, and attendee logistics.
• Support budget planning, vendor sourcing, and negotiations to balance quality, attendee experience, and cost effectiveness.
• Track event commitments, key milestones, and logistical requirements to ensure smooth delivery.
• Collaborate with Sales, Marketing, Purchasing, Operations, and other departments to clarify event goals, requirements, roles, and timelines.
• Serve as a central point of contact for event organizers, vendors, and internal stakeholders throughout the planning process.
• Communicate event details, expectations, deadlines, and changes clearly and proactively to internal attendees and partners.
• Build productive relationships with vendors and industry partners, addressing issues promptly and escalating material risks when needed.
• Partner with the Director of Brand Engagement and relevant Marketing team members to align event execution with brand standards, creative needs, and customer engagement priorities.
• Maintain a centralized event calendar, planning documentation, registration details, sponsorship commitments, vendor records, and other event information.
• Monitor event-related expenses and support budget tracking, invoice review, reconciliation, and closeout in accordance with company processes.
• Coordinate post-event activities, including return of materials, invoice reconciliation, documentation, and follow-up with stakeholders.
• Assess event processes and identify opportunities to improve planning consistency, operational efficiency, vendor value, and the experience for Midwest employees and attendees.
• Capture relevant event feedback and lessons learned to inform future planning and continuous improvement.

Skills

Project management

Event planning

Vendor coordination

Budget management

Cross-functional work

Communication skills

Attention to detail

Problem solving

Travel coordination

Education

Bachelor's degree in Marketing, Event Management, Communications, Business, Hospitality, or related field

Job description

Midwest Veterinary Supply, Inc. is seeking a Trade Show & Events Manager to lead planning and execution of 65+ industry events annually, aligning with Marketing and business priorities. The role partners with the Director of Brand Engagement, Marketing, and Sales to translate objectives into event plans, timelines, logistics, and attendee communications.

Travel up to 20% may be required. The position offers remote work with stateside residency requirements and a focus on delivering