Remote Trade Show & Events Lead

Midwest Veterinary Supply, Inc.; Idaho; Remote; USD 70,000 - 110,000; Full time

Job summary

Midwest Veterinary Supply, Inc. is seeking a Trade Show & Event Manager to plan and execute participation in 65+ industry events annually. You will lead cross-functional collaboration with Marketing, Sales, and Operations to translate objectives into plans, timelines, and logistics.

The role requires remote work from one of the eligible states and up to 20% travel. Responsibilities span event strategy, lifecycle management, vendor coordination, budgeting, and post-event reconciliation, with

Qualifications

• Bachelor’s degree in Marketing, Event Management, Communications, Business, Hospitality, or a related field preferred; equivalent relevant experience will be considered.
• Five or more years of experience coordinating trade shows, corporate events, conferences, meetings, or similar programs; high-volume events are strongly preferred.
• Experience coordinating vendor relationships, event logistics, registration, budgets, contracts, shipping, and post-event reconciliation.
• Experience working cross-functionally with Sales, Marketing, and other business teams; B2B or veterinary/animal health industry experience is a plus.
• Excellent written and verbal communication skills and the ability to coordinate effectively with internal stakeholders, vendors, event organizers, and attendees.
• Strong attention to detail, proactive problem-solving, adaptability, and sound judgment in a fast-paced environment.
• Ability to manage event-related expenses, compare vendor options, support negotiations, and maintain accurate documentation.
• Proficiency with common business productivity tools and the ability to learn event registration, project management, and expense systems.
• Ability to anticipate risks, respond calmly to changing requirements, and keep stakeholders informed of issues and solutions.

Responsibilities

• Coordinate Midwest Veterinary Supply's participation in more than 65 trade shows and industry events annually, ensuring priorities and plans align with Marketing and commercial objectives.
• Manage the end-to-end event lifecycle, including event research, registration, sponsorship applications, exhibitor agreements, deadlines, requirements, and deliverables.
• Develop and maintain event plans, project timelines, checklists, and readiness communications to keep internal stakeholders informed and prepared.
• Coordinate booth logistics, including shipping, transportation, setup arrangements, return shipments, and related service orders.
• Partner with event organizers, exhibition service providers, and external vendors to resolve issues, manage requirements, and support successful execution.
• Coordinate branded apparel, promotional materials, giveaways, booth assets, and other materials needed by event participants.
• Ensure consistent, professional presentation of the Midwest Veterinary Supply brand across trade shows and event touchpoints.
• Assist in planning and coordination of sales meetings, training events, and continuing education programs.
• Work with third party vendors to secure venues, hotel accommodations, meeting rooms, and event spaces based on event objectives, attendee needs, and budget.
• Coordinate food and beverage, room layouts, audiovisual needs, meeting materials, registration, and attendee logistics.
• Support budget planning, vendor sourcing, and negotiations to balance quality, attendee experience, and cost effectiveness.
• Track event commitments, key milestones, and logistical requirements to ensure smooth delivery.
• Collaborate with Sales, Marketing, Purchasing, Operations, and other departments to clarify event goals, requirements, roles, and timelines.
• Serve as a central point of contact for event organizers, vendors, and internal stakeholders throughout the planning process.
• Communicate event details, expectations, deadlines, and changes clearly and proactively to internal attendees and partners.
• Build productive relationships with vendors and industry partners, addressing issues promptly and escalating material risks when needed.
• Partner with the Director of Brand Engagement and relevant Marketing team members to align event execution with brand standards, creative needs, and customer engagement priorities.
• Maintain a centralized event calendar, planning documentation, registration details, sponsorship commitments, vendor records, and other event information.
• Monitor event-related expenses and support budget tracking, invoice review, reconciliation, and closeout in accordance with company processes.
• Coordinate post-event activities, including return of materials, invoice reconciliation, documentation, and follow-up with stakeholders.
• Assess event processes and identify opportunities to improve planning consistency, operational efficiency, vendor value, and the experience for Midwest employees and attendees.
• Capture relevant event feedback and lessons learned to inform future planning and continuous improvement.

Skills

Project management

Event coordination

Vendor management

Cross-functional collaboration

Communication skills

Education

Bachelor’s degree in Marketing, Event Management, Communications, Business, Hospitality, or related field

Job description

Midwest Veterinary Supply, Inc. is seeking a Trade Show & Event Manager to plan and execute participation in 65+ industry events annually. You will lead cross-functional collaboration with Marketing, Sales, and Operations to translate objectives into plans, timelines, and logistics.

The role requires remote work from one of the eligible states and up to 20% travel. Responsibilities span event strategy, lifecycle management, vendor coordination, budgeting, and post-event reconciliation, with