Remote Timekeeping & Administrative Associate

City of New York

New York (NY)

Hybrid

USD 42,000 - 56,000

Full time

2 days ago

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Job summary

City of New York’s DCWP is seeking a Timekeeping Associate to support daily time and leave records, process transactions, and ensure policy compliance. The role requires a four-year high school diploma, clerical experience, and strong keyboarding skills.

Ideal candidates will be analytical, detail-oriented, and able to work independently or as part of a team while handling confidential information. Knowledge of CityTime and related NYC systems is a plus and training will be provided.

Qualifications

A four-year high school diploma or equivalent and one year of satisfactory clerical experience.
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
Strong analytical and problem-solving skills.
Excellent written and verbal communication skills.
Highly detail-oriented, with a commitment to accuracy.
Ability to work independently and as part of a team.
Ability to manage multiple tasks and meet deadlines.
Ability to explain technical information to non-technical audiences.
Proficiency in Microsoft Office, particularly Excel and Word.
Familiarity with City of New York Timekeeping, Personnel, or related procedures is a plus.
Experience with CityTime, NYCAPS, CHRMS, and PMS is a plus.

Responsibilities

Monitor and review daily employee timesheet submissions in CityTime for accuracy, completeness, and compliance with agency and citywide policies.
Review reports related to time and leave usage to identify and resolve discrepancies.
Assist employees and supervisors with timekeeping inquiries, timesheet adjustments, and leave balance clarifications.
Maintain and update CityTime approval assignments, employee profiles, and schedules for all staff.
Track and manage employee time usage, accruals, and manual leave adjustments.
Review and process DP2001 forms for employees transferring between agencies.
Coordinate and lead Time and Leave training sessions for new hires, ensuring a clear understanding of policies and procedures.
Generate and manage confidential timekeeping reports from NYC systems, including NYCAPS, CHRMS, and PMS.
Stay informed of updates to citywide Time and Leave policies, ensuring compliance in all timekeeping practices.
Maintain confidentiality and discretion when handling employee time and leave records; and
Complete special projects and related timekeeping tasks as assigned.