Remote Senior Executive Assistant to CRO Leaders

Swooped; United States; Remote; USD 95,000 - 161,000; Full time

Benefits offered by this job

Home office equipment support

Flexible paid time off

Parental leave

Professional development funding

Equity and ESPP

Job summary

Swooped is seeking a Senior Executive Assistant to support two CRO leaders—the VP, Global Solution Architects and the VP, High Velocity Sales & Sales Development. The role requires strategic operational partnership, calendar management across time zones, travel logistics, and event coordination.

You will coordinate leadership meetings, assist with recruiting logistics and expense reporting, and leverage AI tools to improve administrative workflows.

Qualifications

• Experience supporting multiple senior leaders or VP-level executives in a technology company.
• Ability to adapt to varying executive communication preferences and business priorities.
• Strong proficiency in multi-time-zone calendar management.
• Experience coordinating domestic and international itineraries and off-site events.
• Practical experience using AI tools to streamline administrative tasks.
• Proficiency with Google Workspace, Slack, Zoom and travel platforms (Navan).
• Clear, professional communication across functional levels, with sound judgment handling confidential information.
• Highly organized, proactive, able to work independently.
• Prior GTM or sales org experience is not required; transferable executive support experience welcomed.

Responsibilities

• Manage high-volume, multi-time-zone calendars for two VPs and advise on conflicts.
• Coordinate leadership meetings, all-hands, and team calls; prepare agendas and decks; track actions.
• Arrange domestic and international travel, lodging, transport, and documentation; plan for disruptions.
• Organize team off-sites and events; coordinate with partners and deposits; oversee full logistics.
• Partner with recruiting to schedule interviews and onboarding logistics.
• Prepare and submit monthly expense reports with receipts for both leaders.
• Leverage AI tools for drafting, research, and recurring workflows; ensure accuracy and context.
• Provide coverage for other executive peers and lead ad hoc CRO projects.

Skills

Senior executive support

Calendar management

Travel logistics

Event coordination

Recruiting coordination

Expense reporting

AI tools for admin

Communication across levels

Independent work

Tools

Google Workspace

Slack

Zoom

Navan

Job description

Swooped is seeking a Senior Executive Assistant to support two CRO leaders—the VP, Global Solution Architects and the VP, High Velocity Sales & Sales Development. The role requires strategic operational partnership, calendar management across time zones, travel logistics, and event coordination.

You will coordinate leadership meetings, assist with recruiting logistics and expense reporting, and leverage AI tools to improve administrative workflows.