Senior Executive Assistant to CRO Leaders | AI-Driven

GitLab; United States; Remote; USD 120,000 - 180,000; Full time

Job summary

GitLab seeks a Senior Executive Assistant to support the CRO organization, assisting two leaders with calendar management, travel, meetings, and event planning. You will partner with recruiting on interviews and onboarding, coordinate across time zones, and leverage AI tools to enhance administrative tasks.

You will work in a US-based, remote role with flexibility across global time zones, contributing to special projects and ongoing organizational efficiency.

Qualifications

• Experience supporting multiple senior leaders or VP-level executives in a technology company.
• Ability to learn executives' working styles and business priorities.
• Bias for action and ownership: act independently and communicate progress clearly.
• Experience managing complex calendars across time zones with careful scheduling.

Responsibilities

• Manage complex, high-volume calendars across multiple time zones for two VPs, adapting to changes and advising on prioritization.
• Prepare recurring leadership meetings and all-hands, coordinate agendas and materials, confirm attendance, and participate in team calls to identify action items.
• Coordinate domestic and international travel, including flights, ground transportation, lodging, security needs, and documentation; adapt plans as needed.
• Plan and execute off-sites, team-building activities, and company kickoffs with partners and reservations.
• Partner with Recruiting on interviews, candidate communication, and onboarding logistics.
• Prepare accurate monthly expense reports for both leaders, including receipts and reconciliation.
• Use AI tools to streamline research, drafting, and recurring administrative work, verifying outputs for context and usefulness.
• Provide temporary coverage for other executive support partners and lead special projects across the CRO organization.

Skills

Calendar management

Cross-functional support

AI in admin work

Communication skills

Organization

Discretion

Tools

Google Workspace

Slack

Zoom

Navan

Claude

GitLab

Job description

GitLab seeks a Senior Executive Assistant to support the CRO organization, assisting two leaders with calendar management, travel, meetings, and event planning. You will partner with recruiting on interviews and onboarding, coordinate across time zones, and leverage AI tools to enhance administrative tasks.

You will work in a US-based, remote role with flexibility across global time zones, contributing to special projects and ongoing organizational efficiency.