Executive Assistant to CRO — Strategic Ops Partner

HEARTLAND BUSINESS SYSTEMS LLC; West Des Moines (IA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Growth opportunities

Work-life balance

Paid time off

Job summary

Heartland Business Systems is seeking an experienced Sales Executive Assistant to provide high-level administrative and operational support to the CRO and Sales leadership. You will manage the CRO’s calendar, coordinate meetings, travel, and events, and handle sensitive information with discretion.

Ideal candidates will have 6+ years of admin experience including executive support, strong organizational skills, and proficiency with the MS Office suite.

Qualifications

• Bachelor’s degree or equivalent years of experience.
• 6+ years of administrative experience including 3+ years supporting Executive Leadership.
• Strong judgment with autonomous work and ownership.
• Excellent organization and time-management for multiple priorities.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Partner with CRO and Sales leadership as strategic executive support.
• Manage CRO calendar, prioritize meetings, and gate time as needed.
• Coordinate internal/external meetings and leadership cadences.
• Plan and execute key sales meetings and communications.
• Arrange complex domestic travel and logistics for designated team members.
• Oversee expense management for the CRO.
• Lead end-to-end executive and sales event planning.
• Leverage AI to enhance processes and efficiency.
• Support executive communications and social media activity with Marketing.
• Perform administrative tasks including invoicing, approvals, and logistics.

Skills

Executive support

Calendar management

Time management

MS Office

Education

Bachelor’s degree or equivalent

Tools

Outlook

PowerPoint

Excel

Job description

Heartland Business Systems is seeking an experienced Sales Executive Assistant to provide high-level administrative and operational support to the CRO and Sales leadership. You will manage the CRO’s calendar, coordinate meetings, travel, and events, and handle sensitive information with discretion.

Ideal candidates will have 6+ years of admin experience including executive support, strong organizational skills, and proficiency with the MS Office suite.