Strategic Executive Assistant to the CRO

Alma; New York (NY); Híbrido; USD 90.000 - 130.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health/Dental/Vision benefits

401(k) match

Paid time off & holidays

Parental leave

Noom access

Fertility care support

Wellhub membership

BrightHorizons services

Professional development reimbursement

Donation matching

Descripción de la vacante

Spring Health is seeking a Senior Executive Assistant to provide high-level administrative and strategic support to executive leaders. This in-person role with a hybrid NYC-area footprint requires proactive scheduling, confidential handling of information, and close collaboration with internal and external stakeholders.

You will manage complex calendars, travel, meetings, and communications, ensuring leaders are prepared, informed, and able to focus on strategic initiatives.

Formación

• 5+ years of executive-level support to C-suite or senior management.
• Required to work from the NYC office 3 days a week and coordinate with in-person and remote executives.
• Exceptional organizational skills with the ability to multitask and prioritize tasks in a fast-paced environment.
• Discretion and confidentiality when handling sensitive information.
• Proactive mindset with urgency in supporting executives.
• Strong calendar management skills and scheduling optimization.
• Excellent written and verbal communication with stakeholders at all levels.
• Proficiency with Google Suite (Docs/Sheets/Slides/Forms) and database tools.

Responsabilidades

• Anticipate leader’s needs and prepare meeting materials, briefs, and agendas.
• Monitor deadlines and follow up on action items for timely completion.
• Be reachable during and outside regular hours as needed.
• Support the design and execution of department All Hands meetings.
• Manage leader calendars, including interview scheduling and internal/external meetings.
• Keep leaders informed of commitments and responsibilities; follow up as needed.
• Act as a barometer for environmental issues; keep leaders updated.
• Anticipate needs before meetings and conferences; identify solutions.
• Optimize schedules to create more time for strategic initiatives.
• Coordinate communications between leaders and stakeholders with confidentiality.
• Provide a communication bridge between leaders and internal departments.
• Draft, proofread, and edit memos, reports, presentations, and emails.
• Arrange complex travel itineraries including flights, lodging, ground transport, and visas.
• Coordinate logistics for meetings and events onsite and offsite.
• Organize confidential information for easy retrieval.
• Demonstrate discretion with highly confidential information.
• Prepare reports/presentations to support decision-making.
• Manage weekly expense reporting and reimbursements.
• Handle day-to-day errands for leaders and support ad-hoc tasks.
• Anticipate personal needs and address unexpected situations.

Conocimientos

Executive support

Calendar management

Organizational skills

Discretion/confidentiality

Proactive mindset

Written & verbal communication

Google Suite proficiency

Herramientas

Google Docs

Google Sheets

Google Slides

Google Forms

Database management

Descripción del empleo

Spring Health is seeking a Senior Executive Assistant to provide high-level administrative and strategic support to executive leaders. This in-person role with a hybrid NYC-area footprint requires proactive scheduling, confidential handling of information, and close collaboration with internal and external stakeholders.

You will manage complex calendars, travel, meetings, and communications, ensuring leaders are prepared, informed, and able to focus on strategic initiatives.