Executive Assistant to CRO & CMO — Events & AI-Driven Ops

United States Digital Space LLC; Paris (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

the company in Paris/Boston area seeks an Executive Assistant to CRO & CMO to support executive calendars, travel, and expense processes. You will work with HR, Finance, IT, and Marketing to manage projects and events and leverage AI tools for efficiency.

You will join a small team delivering high-impact support across global leadership, with a focus on confidential handling and proactive problem-solving.

Qualifications

• 3–5+ years of experience as an Executive Assistant, ideally within a fast-growing, international organisation.
• Proven track record in event planning and management, from intimate team offsites to large-scale conferences.
• Hands-on experience with expense and purchase management platforms (e.g. Payflows, Expensya).
• Highly organised and able to juggle multiple workstreams with shifting priorities.

Responsibilities

• Coordinate and proactively manage executive calendars with buffers to avoid conflicts.
• Arrange travel end-to-end — flights, hotels, ground transport, visas — well in advance of each trip.
• Prepare and process expense reports for executives when requested, in line with internal policies.
• Type, revise, edit Linkedin communications.
• Handle sensitive and confidential information with absolute discretion.
• Arrange and coordinate team meetings for Sales and Marketing teams.
• Manage and coordinate projects supporting Sales and Marketing, e.g., client visits at the Paris HQ.
• Liaise with HR, Finance, and IT for operational requests (Lucca, TravelPerk, Expensya).
• Own end-to-end logistics for events: SKOs, QBRs, Makers Club, team building.
• Ensure logistics for travel, offsites, and events are in place well ahead of dates.
• Source and negotiate venues, caterers, AV suppliers; manage budgets.
• Coordinate attendee registration and on-site check-in.
• Coordinate speaker and VIP logistics: materials, rehearsals, on-site support.

Skills

Executive support

Calendar management

Travel coordination

Event planning

Expense management

Tools

Google Suite

Slack

Confluence

TravelPerk

Expensya

Lucca

Dust

Job description

the company in Paris/Boston area seeks an Executive Assistant to CRO & CMO to support executive calendars, travel, and expense processes. You will work with HR, Finance, IT, and Marketing to manage projects and events and leverage AI tools for efficiency.

You will join a small team delivering high-impact support across global leadership, with a focus on confidential handling and proactive problem-solving.