Remote Right-of-Way Document & Easement Specialist

Gray Hawk Land Solutions; United States; Remote; USD 45,000 - 70,000; Full time

Benefits offered by this job

Health, Vision & Dental

Job summary

Gray Hawk Land Solutions is seeking a Document Specialist for a remote role with deep knowledge of right-of-way (ROW) processes. The candidate should be self-starting, highly organized, and capable of managing line lists, title searches, and document metadata with minimal supervision.

The position requires handling ROW documents like easements and deeds, maintaining accurate project status, and performing administrative support across teams.

Qualifications

• Must be highly organized with excellent time management and understand all phases of a ROW project.
• Experience with ROW documents: easements, courthouse records, damages, compensation, and Excel tracking.
• Proficient in MS Office; strong data entry and proofreading skills.
• Ability to learn new systems quickly; remote work capability.

Responsibilities

• Maintain hard files including easements, deeds, and ownership documents.
• Create system line lists and perform in-house ROW/title searches.
• Scan documents into client systems and add metadata.
• Proofread reports for accuracy and completeness.
• Provide administrative support to multiple users; communicate professionally.
• Work independently or in a team and handle high-peak times.

Skills

Organizational skills

Time management

Attention to detail

Communication

Teamwork

Self-motivation

Learning ability

Tools

MS Excel

MS Word

Database systems

geoAMPS

Pandell Projects

ESRI GIS

Job description

Gray Hawk Land Solutions is seeking a Document Specialist for a remote role with deep knowledge of right-of-way (ROW) processes. The candidate should be self-starting, highly organized, and capable of managing line lists, title searches, and document metadata with minimal supervision.

The position requires handling ROW documents like easements and deeds, maintaining accurate project status, and performing administrative support across teams.