Right-of-Way Document Specialist

Gray Hawk Land Solutions; United States; Remote; USD 45,000 - 70,000; Full time

Benefits offered by this job

Health, Vision & Dental

Job summary

Gray Hawk Land Solutions is seeking a Document Specialist for a remote role with deep knowledge of right-of-way (ROW) processes. The candidate should be self-starting, highly organized, and capable of managing line lists, title searches, and document metadata with minimal supervision.

The position requires handling ROW documents like easements and deeds, maintaining accurate project status, and performing administrative support across teams.

Qualifications

• Must be highly organized with excellent time management and understand all phases of a ROW project.
• Experience with ROW documents: easements, courthouse records, damages, compensation, and Excel tracking.
• Proficient in MS Office; strong data entry and proofreading skills.
• Ability to learn new systems quickly; remote work capability.

Responsibilities

• Maintain hard files including easements, deeds, and ownership documents.
• Create system line lists and perform in-house ROW/title searches.
• Scan documents into client systems and add metadata.
• Proofread reports for accuracy and completeness.
• Provide administrative support to multiple users; communicate professionally.
• Work independently or in a team and handle high-peak times.

Skills

Organizational skills

Time management

Attention to detail

Communication

Teamwork

Self-motivation

Learning ability

Tools

MS Excel

MS Word

Database systems

geoAMPS

Pandell Projects

ESRI GIS

Job description

Gray Hawk Land Solutions is currently hiring for the position of a Document Specialist for a remote position. The individual we are looking for must have a complete understanding of all phases of a right-of-way project, be a self-starter, and able to perform the below tasks with little or no supervision. This position would be remote.

Responsibilities & Qualifications:

• Must be highly organized and have good time management skills, must have a complete understanding of all phases of a right-of-way project from line list development to construction, and is expected to maintain accurate and current information on the overall status of the project
• Must have working knowledge and experience with all necessary right-of-way documents such as, but not limited to, land acquisition easements including courthouse recording requirements, temporary workspace documents, damages and compensation documents, excel spreadsheet tracking sheets etc.
• Maintain hard files, including easements, lease documents, real estate deeds, and various other documents relating to ownership and rights
• Create system line lists as requested
• Conduct in-house ROW and title searches as requested
• Scan documents into client system(s) of record
• Add specific metadata to documents in client system(s) of record
• Must have a proven history of reviewing and understanding land acquisition agreements
• Must be fluent in Microsoft Office software, including MS Excel and MS Word, and have an excellent understanding of database entry
• Must have the ability to learn new systems quickly
• Experience with geoAMPS or Pandell Projects and ESRI GIS software is preferred
• Understands general access reporting functions and the uses of formula/equation statements to optimize reports and reporting functions
• Must be able to multi-task and work efficiently during high-peak times
• Must be highly organized with the ability to prioritize work based on project timelines and ensure that timelines are not jeopardized
• Must have the ability to proof-read and have a keen eye for details to ensure the accuracy and completeness of reports and data
• Be proficient at typing and use a calculator, copier, postage machine, and other large and small equipment common to a project
• Excellent written and verbal communication skills
• Experience providing administrative support to a wide variety of users
• Represents self with professionalism. Can relate to people from various backgrounds and work well with others
• Able to work well in a team environment or an individual role

Education/Experience:

Minimum of Five (5) years of preparing and processing ROW acquisition easement documents on ROW projects.

This position offers full health, vision & dental benefits.