Right-of-Way Document Specialist

Gray Hawk Land Solutions; Houston (TX); Remote; USD 55,000 - 85,000; Full time

Job summary

Gray Hawk Land Solutions is seeking a Document Specialist for a remote position. The ideal candidate must understand all phases of a right-of-way project, from line list development to construction, and maintain accurate, up-to-date information while working with minimal supervision.

Responsibilities include organizing and maintaining ROW documents and easements, tracking courthouse recording requirements, preparing damages and compensation files, performing in-house ROW and title searches,

Qualifications

• Must be highly organized with excellent time management and attention to detail.
• Must understand all phases of a right-of-way project from line list development to construction.
• Maintain accurate and current information on overall project status.

Responsibilities

• Organize and maintain ROW documents and easements.
• Track courthouse recording requirements and related papers.
• Create system line lists as requested.
• Conduct in-house ROW and title searches as needed.
• Scan documents into client systems and add metadata.

Skills

MS Office proficiency

Excel

MS Word

Time management

Attention to detail

Written/verbal communication

Team collaboration

Self-motivation

Remote work

Data entry

GIS software experience

Tools

geoAMPS

Pandell Projects

ESRI GIS

Job description

Gray Hawk Land Solutions is currently hiring for the position of a Document Specialist for a remote position. The individual we are looking for must have a complete understanding of all phases of a right-of-way project, be a self-starter, and able to perform the below tasks with little or no supervision. This position would be remote.

Responsibilities & Qualifications:

• Must be highly organized and have good time management skills, must have a complete understanding of all phases of a right-of-way project from line list development to construction, and is expected to maintain accurate and current information on the overall status of the project
• Must have working knowledge and experience with all necessary right-of-way documents such as, but not limited to, land acquisition easements including courthouse recording requirements, temporary workspace documents, damages and compensation documents, excel spreadsheet tracking sheets etc.
• Maintain hard files, including easements, lease documents, real estate deeds, and various other documents relating to ownership and rights
• Create system line lists as requested
• Conduct in-house ROW and title searches as requested
• Scan documents into client system(s) of record
• Add specific metadata to documents in client system(s) of record
• Must have a proven history of reviewing and understanding land acquisition agreements
• Must be fluent in Microsoft Office software, including MS Excel and MS Word, and have an excellent understanding of database entry
• Must have the ability to learn new systems quickly
• Experience with geoAMPS or Pandell Projects and ESRI GIS software is preferred
• Understands general access reporting functions and the uses of formula/equation statements to optimize reports and reporting functions
• Must be able to multi-task and work efficiently during high-peak times
• Must be highly organized with the ability to prioritize work based on project timelines and ensure that timelines are not jeopardized
• Must have the ability to proof-read and have a keen eye for details to ensure the accuracy and completeness of reports and data
• Be proficient at typing and use a calculator, copier, postage machine, and other large and small equipment common to a project
• Excellent written and verbal communication skills
• Experience providing administrative support to a wide variety of users
• Represents self with professionalism. Can relate to people from various backgrounds and work well with others
• Able to work well in a team environment or an individual role

Education/Experience:

Minimum of Five (5) years of preparing and processing ROW acquisition easement documents on ROW projects.

This position offers full health, vision & dental benefits.