ROW Documentation Pro & Paralegal

Gray Hawk Land; Clarksburg, Northern (WV, KY); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Gray Hawk Land seeks a Document Specialist to ensure the integrity of right-of-way project files from line lists through construction. You will manage deeds, easements, and ownership records, track deadlines, and maintain data in client systems including Irth Land Management.

The role requires five years of ROW experience, strong Excel/Word skills, and keen attention to detail. Collaboration with field teams and clients is essential in this in-office Clarksburg position.

Qualifications

• Minimum five (5) years of experience preparing and processing ROW acquisition and easement documents on right-of-way projects.
• Comprehensive understanding of all phases of a right-of-way project, from line list development through construction.
• Proven ability to review, interpret, and process land acquisition agreements, easements, and related title documents.
• Working knowledge of courthouse recording requirements for easements and other ROW instruments.
• Advanced Microsoft Office proficiency, particularly Excel (including formula and equation use) and Word.
• Strong database-entry skills with the ability to learn new systems quickly.
• Exceptional organization and attention to detail; manages multiple priorities without missing deadlines.
• Excellent written and verbal communication skills.
• Able to work independently with little to no supervision while remaining highly responsive and team-oriented.
• Paralegal experience is a plus.

Responsibilities

• Manage, organize, and maintain all right-of-way project files from line list development through construction.
• Review, process, and track land acquisition agreements, easements, and associated ROW documents.
• Maintain accurate line lists and enter data into client systems of record, including Irth Land Management.
• Scan, file, and organize documents into electronic and physical records systems.
• Track deadlines, document status, and project milestones across concurrent assignments.
• Build and maintain Excel-based tracking spreadsheets and reports.
• Coordinate with field agents, internal teams, and outside parties to keep projects moving.
• Maintain accurate records, reporting, and project-status documentation at all times.
• Represent Gray Hawk professionally in client and partner interactions.

Skills

Attention to detail

Excellent communication

Independent work

Organizational skills

Time management

Paralegal experience (a plus)

Tools

Excel

Word

SharePoint

Irth Land Management

ESRI GIS

Job description

Gray Hawk Land seeks a Document Specialist to ensure the integrity of right-of-way project files from line lists through construction. You will manage deeds, easements, and ownership records, track deadlines, and maintain data in client systems including Irth Land Management.

The role requires five years of ROW experience, strong Excel/Word skills, and keen attention to detail. Collaboration with field teams and clients is essential in this in-office Clarksburg position.