Remote Regional AP & Payroll Specialist

BrightView Holdings, Inc.; Pleasanton (CA); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401k with employer contributions

Paid holidays (6–9 per year)

Vacation and/or sick leave

Job summary

BrightView Landscapes, LLC is seeking a Regional Business Specialist to provide backup to the Regional Business Administration Manager and collaborate with branches and cross-functional teams on accounts payable matters. The role includes payroll processing, audits, process improvements, and month-end close.

This remote/office role requires a strong accounting background, AP/AR experience, and proficiency with Microsoft Office.

Qualifications

• Bachelor’s degree in accounting (preferred)
• Minimum 2 years of relevant AP experience
• 1-3 years Construction AP experience (preferred)
• Minimum 2 years of general office clerical experience
• Accounts Payable (AP) and/or Accounts Receivable (AR) related experience preferred
• Payroll Certification (CPS, CPP, FPC) preferred
• Proficient in Microsoft Office Suite, including Excel, Word, and Outlook
• Demonstrates a supportive business partner attitude and collaborates effectively with colleagues.
• Ability to manage multiple tasks in a fast-paced environment with a focus on efficiency.
• Strong verbal and written communication skills, ensuring clear and effective interactions.
• High level of attention to detail, complemented by excellent organizational skills
• Takes initiative to identify issues and implement timely solutions
• Flexibility to learn new systems and software quickly
• Strong work ethic
• Customer service experience
• Bilingual (Spanish) preferred
• JD Edwards/Oracle experience a plus

Responsibilities

• Provide audit support to internal/external auditors and the corporate tax team
• Identify areas of process improvement and lead implementation of process changes
• Utilize the 3-way match process, including electronic receipt of delivery tickets, with a focus on thorough research and resolution
• Ensure all invoices are processed in accordance with documented SOX controls.
• May assist with Accounts Payable and/or Accounts Receivable duties as needed in support of branch cash management and vendor administration initiatives.
• Interact with branches and cross-functional teams on accounts payable matters
• Work with suppliers to ensure timely collection of required lien releases.
• Process payroll in accordance with company policies
• Review and screening branch timecard entry for accuracy
• Enter data into the payroll system accurately and timely manner
• Maintain positive relationships with branch offices and company suppliers to ensure accurate and timely Client invoicing/billing
• Prepare timely month-end closing activities
• Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality, seamless customer service
• Produce, revise, and send written communication, including memos, letters, and flyers
• Maintain subcontract files, ensuring prompt payment and appropriate licensing and insurance
• Provide customer service to our vendors to include research and tracking of payment status
• Answer phones for the branch if applicable
• Run reports as needed/directed by Branch Team Members
• File (electronically) various types of job and payroll files.
• Work with the Electronic Time Capture Program to process payroll as needed.
• Special projects as assigned

Education

Bachelor’s degree in accounting

Minimum 2 years of relevant AP experience

1-3 years Construction AP experience

Minimum 2 years of general office clerical experience

Accounts Payable (AP) and/or Accounts Receivable (AR) related experience

Payroll Certification (CPS, CPP, FPC) preferred

Proficient in Microsoft Office Suite (Excel, Word, Outlook)

Demonstrates a collaborative partner attitude

Strong verbal and written communication

High attention to detail and organizational skills

Initiative to identify issues and implement solutions

Flexibility to learn new systems quickly

Strong work ethic

Customer service experience

Bilingual (Spanish) preferred

JD Edwards/Oracle experience a plus

Tools

JD Edwards/Oracle

Microsoft Office Suite

Job description

BrightView Landscapes, LLC is seeking a Regional Business Specialist to provide backup to the Regional Business Administration Manager and collaborate with branches and cross-functional teams on accounts payable matters. The role includes payroll processing, audits, process improvements, and month-end close.

This remote/office role requires a strong accounting background, AP/AR experience, and proficiency with Microsoft Office.