Regional Business Specialist

BrightView Landscape Services; Pleasanton (CA); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401k with employer contributions

Paid holidays (6–9 per year)

Vacation and/or sick leave

Job summary

BrightView Landscapes, LLC is seeking a Regional Business Specialist to provide backup to the Regional Business Administration Manager and collaborate with branches and cross-functional teams on accounts payable matters. The role includes payroll processing, audits, process improvements, and month-end close.

This remote/office role requires a strong accounting background, AP/AR experience, and proficiency with Microsoft Office.

Qualifications

• Bachelor’s degree in accounting (preferred)
• Minimum 2 years of relevant AP experience
• 1-3 years Construction AP experience (preferred)
• Minimum 2 years of general office clerical experience
• Accounts Payable (AP) and/or Accounts Receivable (AR) related experience preferred
• Payroll Certification (CPS, CPP, FPC) preferred
• Proficient in Microsoft Office Suite, including Excel, Word, and Outlook
• Demonstrates a supportive business partner attitude and collaborates effectively with colleagues.
• Ability to manage multiple tasks in a fast-paced environment with a focus on efficiency.
• Strong verbal and written communication skills, ensuring clear and effective interactions.
• High level of attention to detail, complemented by excellent organizational skills
• Takes initiative to identify issues and implement timely solutions
• Flexibility to learn new systems and software quickly
• Strong work ethic
• Customer service experience
• Bilingual (Spanish) preferred
• JD Edwards/Oracle experience a plus

Responsibilities

• Provide audit support to internal/external auditors and the corporate tax team
• Identify areas of process improvement and lead implementation of process changes
• Utilize the 3-way match process, including electronic receipt of delivery tickets, with a focus on thorough research and resolution
• Ensure all invoices are processed in accordance with documented SOX controls.
• May assist with Accounts Payable and/or Accounts Receivable duties as needed in support of branch cash management and vendor administration initiatives.
• Interact with branches and cross-functional teams on accounts payable matters
• Work with suppliers to ensure timely collection of required lien releases.
• Process payroll in accordance with company policies
• Review and screening branch timecard entry for accuracy
• Enter data into the payroll system accurately and timely manner
• Maintain positive relationships with branch offices and company suppliers to ensure accurate and timely Client invoicing/billing
• Prepare timely month-end closing activities
• Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality, seamless customer service
• Produce, revise, and send written communication, including memos, letters, and flyers
• Maintain subcontract files, ensuring prompt payment and appropriate licensing and insurance
• Provide customer service to our vendors to include research and tracking of payment status
• Answer phones for the branch if applicable
• Run reports as needed/directed by Branch Team Members
• File (electronically) various types of job and payroll files.
• Work with the Electronic Time Capture Program to process payroll as needed.
• Special projects as assigned

Education

Bachelor’s degree in accounting

Minimum 2 years of relevant AP experience

1-3 years Construction AP experience

Minimum 2 years of general office clerical experience

Accounts Payable (AP) and/or Accounts Receivable (AR) related experience

Payroll Certification (CPS, CPP, FPC) preferred

Proficient in Microsoft Office Suite (Excel, Word, Outlook)

Demonstrates a collaborative partner attitude

Strong verbal and written communication

High attention to detail and organizational skills

Initiative to identify issues and implement solutions

Flexibility to learn new systems quickly

Strong work ethic

Customer service experience

Bilingual (Spanish) preferred

JD Edwards/Oracle experience a plus

Tools

JD Edwards/Oracle

Microsoft Office Suite

Job description

Description

The Best Teams are Created and Maintained Here.

Job Summary

• The Regional Business Specialist is responsible for providing backup to the Regional Business Administration Manager and interacts with branches and cross-functional teams to handle and manage accounts payable matters.

Duties and Responsibilities

• Provide audit support to internal/external auditors and the corporate tax team
• Identify areas of process improvement and lead implementation of process changes
• Utilize the 3-way match process, including electronic receipt of delivery tickets, with a focus on thorough research and resolution
• Ensure all invoices are processed in accordance with documented SOX controls.
• May assist with Accounts Payable and/or Accounts Receivable duties as needed in support of branch cash management and vendor administration initiatives.
• Interact with branches and cross-functional teams on accounts payable matters
• Work with suppliers to ensure timely collection of required lien releases. Ensure payroll is processed according to our Company policy, and any problems or questions relating to payroll are resolved or answered
• Process payroll in accordance with company policies
• Review and screening branch timecard entry for accuracy
• Enter data into the payroll system accurately and timely manner
• Maintain positive relationships with branch offices and company suppliers to ensure accurate and timely Client invoicing/billing
• Prepare timely month-end closing activities
• Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality, seamless customer service
• Produce, revise, and send written communication, including memos, letters, and flyers
• Maintain subcontract files, ensuring prompt payment and appropriate licensing and insurance
• Provide customer service to our vendors to include research and tracking of payment status
• Answer phones for the branch if applicable
• Run reports as needed/directed by Branch Team Members
• File (electronically) various types of job and payroll files.
• Work with the Electronic Time Capture Program to process payroll as needed.
• Special projects as assigned

Education and Experience

• Bachelor’s degree in accounting (preferred)
• Minimum 2 years of relevant AP experience
• 1-3 years Construction AP experience (preferred)
• Minimum 2 years of general office clerical experience
• Accounts Payable (AP) and/or Accounts Receivable (AR) related experience preferred
• Payroll Certification (CPS, CPP, FPC) preferred
• Proficient in Microsoft Office Suite, including Excel, Word, and Outlook
• Demonstrates a supportive business partner attitude and collaborates effectively with colleagues.
• Ability to manage multiple tasks in a fast-paced environment with a focus on efficiency.
• Strong verbal and written communication skills, ensuring clear and effective interactions.
• High level of attention to detail, complemented by excellent organizational skills
• Takes initiative to identify issues and implement timely solutions
• Flexibility to learn new systems and software quickly
• Strong work ethic
• Customer service experience
• Bilingual (Spanish) preferred
• JD Edwards/Oracle experience a plus

Physical Demands/Requirements

• Constant operation of a computer and other office equipment, such as alaptop, acell phone, and printers/copiers
• Position is sedentary; must be able to remain in a stationary position for a majority of the time
• Ability to maintain, in your possession at all times, required medications to address any known allergic reactions should they occur

Work Environment

• This role will either be remote or be based in an office environment.

BrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer.

This job description is subject to change at any time.

Compensation Pay Range

70k to 80k

BrightView offers a suite or health, wellness, and financial benefits to full-time team members. Benefits offerings for full-time team members include medical, dental, and vision insurance, ancillary and voluntary products, a 401k savings plan with employer contributions, and 6 to 9 company paid holidays per year. Employees may also be eligible to receive paid time off for vacation and/or sick leave, tuition reimbursement, and/or potential variable pay opportunities based on position and performance. A detailed benefits package will be provided during the interview process.

It’s Not Just a Team. It’s One BrightView.