Remote Recruiting Operations Specialist | AI Tools

CookUnity; United States; Remote; USD 80,000 - 110,000; Full time

Benefits offered by this job

Get paid in USD

Work remotely: design the life that您

15 days of vacation each year from the

16 fully paid Argentine holidays

Healthcare Benefit: Monthly stipend to

5- year Sabbatical: After 5 years with

Paid Family Leave

Compassionate Leave: 3-5 days

Benefits platform access (learning, &c

AI-forward workplace: ChatGPT & Claude

Personalized English coach

Job summary

CookUnity is seeking a Recruiting Operations Specialist to own day-to-day hiring workflows across regions, ensuring smooth interview scheduling, reference checks, and recruiting system administration. You’ll partner with recruiters, hiring managers, and People Ops, balancing execution with practical process improvements.

You’ll drive data quality, storytelling with reports, and automation to reduce manual work, while maintaining candidates’ and teams’ experience at the forefront.

Qualifications

• 4+ years in recruiting operations or coordination.
• Experience supporting multiple recruiters and managing complex interview schedules across time zones.
• Strong hands-on ATS experience, including workflow configuration, data management, and reporting; Greenhouse preferred.
• Strong spreadsheet and reporting skills with the ability to spot inconsistencies and explain data.
• A track record of improving processes, documenting workflows, and helping stakeholders adopt new ways of working.
• Excellent written and verbal communication in English and Spanish; able to manage relationships.
• Comfort with hands-on administrative work and curiosity about automation and AI.

Responsibilities

• Own interview scheduling and logistics across departments and time zones.
• Coordinate reference-check workflow and feedback with recruiters.
• Manage recruiting administration: postings, approvals, offers, and handoffs to People Operations.
• Administer Greenhouse ATS and related recruiting tools, maintain plans and templates.
• Keep recruiting data accurate and conduct regular data quality audits.
• Maintain pipeline and CRM reports, surface bottlenecks and missing feedback.
• Improve workflows with automation and test changes, reviewing outputs carefully.
• Create documentation and training materials; help teams adopt consistent processes.
• Handle confidential information with discretion and in accordance with data protection requirements.

Skills

Recruiting operations

Scheduling coordination

ATS experience

Data reporting

Process improvements

English & Spanish

Tools

Greenhouse ATS

Google Sheets

BI tools

Canditech

LinkedIn Recruiter

Job description

CookUnity is seeking a Recruiting Operations Specialist to own day-to-day hiring workflows across regions, ensuring smooth interview scheduling, reference checks, and recruiting system administration. You’ll partner with recruiters, hiring managers, and People Ops, balancing execution with practical process improvements.

You’ll drive data quality, storytelling with reports, and automation to reduce manual work, while maintaining candidates’ and teams’ experience at the forefront.