Remote Records & Data Specialist

Simera; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Simera is seeking a Records Specialist to organize and maintain both physical and digital records. You will ensure accuracy, proper categorization, and secure handling of confidential information across databases and document management systems.

The role requires meticulous data verification, efficient retrieval, and collaboration with remote teams to obtain updated information. Applicants should be comfortable with scanning, indexing, and reporting tasks, and able to work independently.

Qualifications

• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Strong data entry and information management skills.
• Proficiency with Microsoft Excel or Google Sheets.

Responsibilities

• Create, update, organize, and maintain physical and digital records.
• Enter and verify information in databases, spreadsheets, and document management systems.
• Review records for accuracy, completeness, and consistency.
• Identify and correct errors, duplicate records, and missing information.
• Maintain organized filing systems and ensure documents are properly categorized.
• Retrieve records and documentation efficiently when requested.
• Process incoming documents and ensure they are properly recorded and stored.
• Assist with document scanning, indexing, uploading, and archiving.
• Track record updates, changes, and document status.
• Perform regular data and records quality checks.
• Assist with records retention, archiving, and disposal procedures.
• Maintain confidentiality when handling sensitive information.
• Prepare reports, spreadsheets, and summaries related to records and documentation.
• Coordinate with internal teams to obtain missing or updated information.
• Follow company policies, procedures, and data management standards.
• Support audits, compliance reviews, and information requests when required.

Skills

Attention to detail

Organizational skills

Data entry

Excel/Sheets

Tools

Microsoft Excel

Google Sheets

Databases

Document management systems

Job description

Simera is seeking a Records Specialist to organize and maintain both physical and digital records. You will ensure accuracy, proper categorization, and secure handling of confidential information across databases and document management systems.

The role requires meticulous data verification, efficient retrieval, and collaboration with remote teams to obtain updated information. Applicants should be comfortable with scanning, indexing, and reporting tasks, and able to work independently.