Records & Data Management Specialist

Simera; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Simera is seeking a Records Specialist to manage, maintain, and organize company records and documentation, ensuring accuracy, accessibility, and confidentiality. The role requires meticulous attention to detail, strong organizational skills, and the ability to work independently in a remote setup.

You will enter data in databases and spreadsheets, review records for quality, and support audits and retention procedures.

Qualifications

• Experience in records management or data entry.
• Experience maintaining digital records, databases, or document management systems.
• Strong data verification and quality control.
• Ability to meet deadlines and maintain consistent productivity.
• Ability to work independently and collaborate effectively with remote teams.
• English proficiency as needed for documentation and teams.

Responsibilities

• Create, update, organize, and maintain physical and digital records.
• Enter and verify information in databases, spreadsheets, and document management systems.
• Review records for accuracy, completeness, and consistency.
• Identify and correct errors, duplicate records, and missing information.
• Maintain organized filing systems and ensure documents are properly categorized.
• Retrieve records and documentation efficiently when requested.
• Process incoming documents and ensure they are properly recorded and stored.
• Assist with document scanning, indexing, uploading, and archiving.
• Track record updates, changes, and document status.
• Perform regular data and records quality checks.
• Assist with records retention, archiving, and disposal procedures.
• Maintain confidentiality when handling sensitive company, customer, or employee information.
• Prepare reports, spreadsheets, and summaries related to records and documentation.
• Coordinate with internal teams to obtain missing or updated information.
• Follow company policies, procedures, and data management standards.
• Support audits, compliance reviews, and information requests when required.

Skills

Attention to detail

Time management

Organizational skills

Data entry

Information management

Excel

Google Sheets

Document management

Databases

Analytical thinking

Problem solving

Data quality

Communication

Procedural adherence

Confidentiality

Independent work

Multitasking

Tools

Microsoft Excel

Google Sheets

Document management systems

Databases

Job description

Simera is seeking a Records Specialist to manage, maintain, and organize company records and documentation, ensuring accuracy, accessibility, and confidentiality. The role requires meticulous attention to detail, strong organizational skills, and the ability to work independently in a remote setup.

You will enter data in databases and spreadsheets, review records for quality, and support audits and retention procedures.