Remote Records & Data Integrity Specialist

Simera; San Francisco (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Simera in San Francisco, CA seeks a Records Specialist to organize, maintain, and safeguard company records across physical and digital systems. You will ensure accuracy, accessibility, and proper categorization while handling confidential information and supporting audits and data requests.

The role emphasizes meticulous data entry, process adherence, and collaboration with remote teams to keep records compliant and up to date.

Qualifications

• Experience in records management or data administration.
• Experience with digital records, databases, or document management systems.
• Ability to handle confidential information and maintain data integrity.

Responsibilities

• Create, update, organize, and maintain physical and digital records.
• Enter and verify information in databases, spreadsheets, and document management systems.
• Review records for accuracy, completeness, and consistency.
• Identify and correct errors, duplicate records, and missing information.
• Maintain organized filing systems and ensure documents are properly categorized.
• Retrieve records and documentation efficiently when requested.
• Process incoming documents and ensure they are properly recorded and stored.
• Assist with document scanning, indexing, uploading, and archiving.
• Track record updates, changes, and document status.
• Perform regular data and records quality checks.
• Assist with records retention, archiving, and disposal procedures.
• Maintain confidentiality when handling sensitive information.
• Prepare reports, spreadsheets, and summaries related to records and documentation.
• Coordinate with internal teams to obtain missing or updated information.
• Follow company policies, procedures, and data management standards.
• Support audits, compliance reviews, and information requests when required.

Skills

Attention to detail

Organizational skills

Time management

Data entry

Verbal and written communication

Independent working

Problem solving

Tools

Microsoft Excel

Google Sheets

Database systems

Job description

Simera in San Francisco, CA seeks a Records Specialist to organize, maintain, and safeguard company records across physical and digital systems. You will ensure accuracy, accessibility, and proper categorization while handling confidential information and supporting audits and data requests.

The role emphasizes meticulous data entry, process adherence, and collaboration with remote teams to keep records compliant and up to date.