Records Management & Data Quality Specialist

Simera; San Francisco (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Simera is seeking a Records Specialist in San Francisco to manage and organize company records with strict confidentiality. You will maintain physical and digital files, verify data accuracy, and support audits while coordinating with internal teams.

The role requires meticulous attention to detail, strong data entry skills, and proficiency with spreadsheets and document systems. Remote collaboration with teams may be involved.

Qualifications

• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Strong data entry and information management skills.
• Proficiency with Microsoft Excel or Google Sheets.
• Comfortable working with databases and document management systems.
• Ability to organize and manage large volumes of information.

Responsibilities

• Create, update, organize, and maintain physical and digital records.
• Enter and verify information in databases, spreadsheets, and document management systems.
• Review records for accuracy, completeness, and consistency.
• Identify and correct errors, duplicate records, and missing information.
• Maintain organized filing systems and ensure documents are properly categorized.
• Retrieve records and documentation efficiently when requested.
• Process incoming documents and ensure they are properly recorded and stored.
• Assist with document scanning, indexing, uploading, and archiving.
• Track record updates, changes, and document status.
• Perform regular data and records quality checks.
• Assist with records retention, archiving, and disposal procedures.
• Maintain confidentiality when handling sensitive company, customer, or employee information.
• Prepare reports, spreadsheets, and summaries related to records and documentation.
• Coordinate with internal teams to obtain missing or updated information.
• Follow company policies, procedures, and data management standards.
• Support audits, compliance reviews, and information requests when required.

Skills

Attention to detail

Organizational skills

Time management

Data entry

Microsoft Excel

Google Sheets

Database familiarity

Document management

Analytical thinking

Communication

Confidential information handling

Independent work

Tools

Microsoft Excel or Google Sheets

Job description

Simera is seeking a Records Specialist in San Francisco to manage and organize company records with strict confidentiality. You will maintain physical and digital files, verify data accuracy, and support audits while coordinating with internal teams.

The role requires meticulous attention to detail, strong data entry skills, and proficiency with spreadsheets and document systems. Remote collaboration with teams may be involved.