Remote Records & Data Integrity Specialist

Simera; San Francisco (CA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Simera is seeking a Records Specialist to organize and maintain company records, ensuring accuracy, confidentiality, and accessibility across physical and digital formats. You will manage databases, perform quality checks, and support audits, with a focus on timely information retrieval and compliant documentation handling.

The role requires meticulous attention to detail, strong organizational skills, and experience with Excel or Google Sheets, databases, and document management systems.

Qualifications

• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Strong data entry and information management skills.
• Proficiency with Microsoft Excel or Google Sheets.
• Comfortable working with databases and document management systems.
• Ability to organize and manage large volumes of information.
• Strong analytical and problem-solving abilities.
• Ability to follow established procedures and guidelines.
• Ability to work independently and manage multiple priorities.
• Reliable, methodical, and detail-oriented attitude.

Responsibilities

• Create, update, organize, and maintain physical and digital records.
• Enter and verify information in databases, spreadsheets, and document management systems.
• Review records for accuracy, completeness, and consistency.
• Identify and correct errors, duplicate records, and missing information.
• Maintain organized filing systems and ensure documents are properly categorized.
• Retrieve records and documentation efficiently when requested.
• Process incoming documents and ensure they are properly recorded and stored.
• Assist with document scanning, indexing, uploading, and archiving.
• Track record updates, changes, and document status.
• Perform regular data and records quality checks.
• Assist with records retention, archiving, and disposal procedures.
• Maintain confidentiality when handling sensitive information.
• Prepare reports, spreadsheets, and summaries related to records and documentation.
• Coordinate with internal teams to obtain missing or updated information.
• Follow company policies, procedures, and data management standards.
• Support audits, compliance reviews, and information requests when required.

Skills

Detail-oriented

Organizational skills

Data entry

Excel or Sheets

Database familiarity

Communication skills

Independent work

Confidential handling

Tools

Excel

Google Sheets

Document management systems

Job description

Simera is seeking a Records Specialist to organize and maintain company records, ensuring accuracy, confidentiality, and accessibility across physical and digital formats. You will manage databases, perform quality checks, and support audits, with a focus on timely information retrieval and compliant documentation handling.

The role requires meticulous attention to detail, strong organizational skills, and experience with Excel or Google Sheets, databases, and document management systems.