Remote Records & Data Integrity Specialist

Simera; San Francisco (CA); Remote; USD 52,000 - 68,000; Full time

Job summary

Simera is seeking a highly organized Records Specialist to manage and organize company records, ensuring accuracy, confidentiality, and proper categorization. This role supports audits, compliance reviews, and information requests while coordinating with remote teams.

The successful candidate will handle both physical and digital records, perform data verification, and maintain filing systems with strong attention to detail and excellent communication skills.

Qualifications

• Experience in records management, data entry, document control.
• Experience maintaining digital records, databases, or document management systems.
• Strong computer and digital skills.
• English proficiency may be required for English-speaking teams or documentation.

Responsibilities

• Create, update, organize, and maintain physical and digital records.
• Enter and verify information in databases, spreadsheets, and document management systems.
• Review records for accuracy, completeness, and consistency.
• Identify and correct errors, duplicate records, and missing information.
• Maintain organized filing systems and ensure documents are properly categorized.
• Retrieve records and documentation efficiently when requested.
• Process incoming documents and ensure they are properly recorded and stored.
• Assist with document scanning, indexing, uploading, and archiving.
• Track record updates, changes, and document status.
• Perform regular data and records quality checks.
• Assist with records retention, archiving, and disposal procedures.
• Maintain confidentiality when handling sensitive information.
• Prepare reports, spreadsheets, and summaries related to records and documentation.
• Coordinate with internal teams to obtain missing or updated information.
• Follow company policies, procedures, and data management standards.
• Support audits, compliance reviews, and information requests when required.

Skills

Attention to detail

Organizational skills

Data entry

Written and verbal communication

Independent work

Time management

Tools

Microsoft Excel

Google Sheets

Document management systems

Job description

Simera is seeking a highly organized Records Specialist to manage and organize company records, ensuring accuracy, confidentiality, and proper categorization. This role supports audits, compliance reviews, and information requests while coordinating with remote teams.

The successful candidate will handle both physical and digital records, perform data verification, and maintain filing systems with strong attention to detail and excellent communication skills.